Executive Assistant

About Forge

Our mission at Forge Biologics, is to enable access to life changing gene therapies and help bring them from idea into reality. We partner with innovators in the gene therapy community: scientists, physicians, biotech/pharma companies, and patient groups. We bring expertise in gene therapy manufacturing and therapeutics development to the table, helping to champion teams that are navigating the long road from the lab bench to the bedside. Our goal is simple but vital to patients living with disease, and we take it seriously. With a patient-first approach, we are forging new models for working together to better accelerate these transformative medicines to reach those who need them the most. 

Forge is based in Columbus, Ohio, in a 200,000 square foot facility known affectionately by team members as, the Hearth. The Hearth, is a custom-designed cGMP facility dedicated to AAV manufacturing and hosts scalable, end-to-end manufacturing services. 

About The Role: 

We are currently seeking an Executive Assistant to join the Forge Biologics team. This is an exciting opportunity to join a high growth manufacturing company and assist members of the leadership team. The ideal candidate will have excellent communication skills, experience supporting executives’ calendar and travel needs, and familiarity with day-to-day enterprise needs. The position will provide support to the multiple leadership team members.

What You’ll Do: 

• Provide calendar scheduling and management for the assigned leaders
• Collect and prepare information for meetings with staff and external parties
• Coordinate travel arrangements and complete monthly expense and mileage reports
• Draft and distribute communications from the leaders to internal and external audiences
• Design and produce documents, reports, and presentations
• Coordinate team meetings, leadership retreats, and assist with larger staff meetings and events as needed
• Maintain deadlines for abstracts, conferences, and talks; appropriately notify internal and external co-authors about upcoming/completed submissions; coordinate review of abstracts, presentations, and posters with broader team
• Prepare leaders conference schedule annually
• Prepare meeting agendas and presentations for assigned leaders meetings with other C-suite executives
• Anticipate the needs of the executive & leadership team and keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Build strong working relationships with executive & leadership team; act as a "barometer" for issues taking place and keep the executive updated
• Maintain documentation and minutes of meetings organized by assigned leaders
• Collaborate with other departments to support various special projects 
• Propose and implement processes to improve executive & leadership team’s efficiency
• Partner with the broader administrative team, to assist with company-wide projects and programs led by the department 

What You’ll Bring: 

• 5+ years’ experience as an Executive/Administrative Assistant, supporting SVP+ level leaders
• Previous experience supporting executives’ calendar and travel needs
• Excellent interpersonal and communication skills (written and verbal)
• Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality
• Demonstrated ability to maintain high level of professionalism and confidentiality while fostering trust, respect, cooperation, and collaboration across the organization
• Strong organizational skills and attention to detail
• Strong ability to operate in ambiguity and work collaboratively to obtain information needed to problem-solve, meet deadlines, and provide effective and efficient support
• Ability to travel up to 10%
• Experience with Microsoft Office suite (Excel, Word, PowerPoint, Teams, etc.) is preferred

COVID Safety 

In our commitment to the safety of our employees and customers, a COVID vaccination is required. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned. 

Forge Biologics is an equal opportunity employer dedicated to building an inclusive and diverse workforce. Forge Biologics, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Work Environment and Physical Demands

This position works in a typical office environment where the physical work demands will vary depending on the specific tasks and duties required of the job. This is largely a sedentary role; persons holding office positions are generally subject to inside environmental conditions having the lighting, temperature, and noise of an open floor-plan office environment. Regularly operate a computer and other office equipment. Regularly communicate with others in person, over the phone, and electronically. Must be able to move and/or carry objects weighing up to 10 lbs. 

Life at Forge  

We are a team of diverse, driven and passionate people working together to trailblaze a new model for how we make medicines to treat patients with genetic diseases. Our team members use their creativity and talent to invent new solutions, meet new demands, and offer the most effective services in the industry. Forge’s core values lay the foundation for H.O.P.E. It provides us a common purpose that we all understand, work towards and live by.  

HARDWORKING - We work hard and smart, making a persistent and determined effort toward success. Working hard, with focus and desire is the key. 

OPEN - We strive to be approachable, actively listen and encourage others to contribute and speak up. We positively offer and receive constructive feedback. 

PURPOSE DRIVEN - We are passionate about working towards and delivering on our mission to manufacture gene therapies. 

ENGAGED - We are fully absorbed by and enthusiastic about our work and take positive action to further Forge’s vision, mission and goals. 

We’ve Got You Covered

We take the health and happiness of our employees seriously and are consistently evaluating new ways to make our benefits truly UnFORGEttable. 

• Health, Dental, and Vision insurance that starts on your first day at Forge, with 90% of premiums covered for team members as well as dependents 
• Unlimited PTO (plus 14 paid company holidays) 
• Annual bonus for all full-time employees 
• Equity-incentive plan 
• 401(K) company match 
• Fully-stocked kitchen with free food/drinks 
• 12 weeks of paid parental leave - additional discount programs include childcare support & dependent care 
• Employee Assistance Program  
• Wellness benefits (financial planning services, mental health counseling, employer paid disability) 
• Professional & Personal development resources - LinkedIn Learning, a dedicate training staff in-house, mentoring opportunities & access to leadership development coaches