Executive Assistant

• BA/BS Degree
• Proven experience as an Executive Assistant or similar role, supporting multiple executives.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
• Ability to handle sensitive and confidential information with discretion.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and demands.

• Calendar Management:
  • Coordinate and manage schedules for multiple executives, ensuring efficient use of their time.
  • Schedule and confirm appointments, meetings, and conference calls.
  • Resolve scheduling conflicts and prioritize commitments as needed.
• Communication Support:
  • Act as a liaison between executives and internal/external stakeholders.
  • Manage and prioritize incoming correspondence, including emails, phone calls, and messages.
  • Draft and edit correspondence, reports, and presentations on behalf of the executives.
• Meeting and Event Coordination:
  • Organize and coordinate meetings, including preparing agendas, materials, and logistics.
  • Take meeting minutes and distribute them to relevant parties.
  • Assist in planning and executing events, such as conferences and team offsites.
• Travel Arrangements:
  • Coordinate travel arrangements for executives, including flights, accommodations, and transportation.
  • Prepare and organize travel itineraries and necessary documentation.
• Administrative Support:
  • Maintain and update executive contact lists and organizational charts.
  • Assist with expense reporting and budget tracking for executives.
  • Perform ad-hoc administrative tasks as needed to support the executives.
  • Must be in-office at HQ in Palo Alto 5 days a week.

Please note that this job description is not exhaustive and may be subject to change based on the evolving needs of the organization.

Benefits

• Competitive compensation
• Healthcare
• Flexible work environment and time-off policy
• 401k
• Transparent culture
• Learning and development opportunities
• Company events
• Free meals

The standard base salary range for this position is $90,000 - $150,000 annually. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits.