Executive Assistant

About Capstone
Capstone is a global policy analysis and regulatory due diligence research firm with an inclusive, congenial and high-performing culture that transcends organizational and geographic boundaries. At Capstone, we recognize that our ability to build a world-class, global firm requires attracting and retaining top talent. In fact, we believe that our professionals are our strength and the foundation of our success.

Our culture is collegial. We lead with ideas and value diversity. We are committed to continuous improvement and have a passion for details. We place a high value on what we produce and strive to increase that value in everything we do. No matter your role, you are empowered to make your impact, unlock your potential and be your best, most authentic self. And, because of this shared vision, we are the firm our clients call when their most important issues are at stake.

With locations in Washington DC, London, Houston, Paris and Mumbai, we help our clients predict policy, quantify impact of that policy, and recommend revenue-driving strategies to companies and institutional investors. Our breadth of coverage is wide-ranging - with leading coverage of public policy-driven decision making affecting financial and business services, energy and environment, healthcare, TMT and more.

Role
We are looking for an exceptionally organized, resourceful, multitasking and self-motivated Executive Assistant to support our CEO in a fast-paced environment. You will anticipate and support the needs of our top-level executives so they may focus on accomplishing our Company goals. Your excellent communication, agility, ability to prioritize and organize are key to changing priorities and projects. As the gatekeeper and extension of your executive leaders, you make a significant impact on the people you support and are pivotal to the success of a collaborative, efficient and productive team!
In this role, you are driven by a common company goal: to help Capstone and the people of Capstone accomplish great things. The Executive Assistant performs an array of administrative functions critical to running an organization efficiently:

Responsibilities
- Manage daily schedules of our CEO through prioritization, problem-solving and organization
- Coordinate travel arrangements, create expense reports in a timely manner
- Respond to communication or requests on behalf of our Executives with professionalism
- Build and maintain congenial business relationships with our Executives and team.
- Assist our executives in preparing for meetings. Reserve conference rooms, catering, audio/video. Draft slides, meeting notes and documents.
- Partner with our Office Coordinator on general administrative duties (ordering supplies, lunches, snacks) distributing mail, ad-hoc projects, committees or group events

Preferred Qualifications
-Bachelor's degree or equivalent experience
-Proficient in Microsoft Office suite, Zoom experience preferred
- Experience in managing multiple priorities, administrative coordination, and logistics
- Proficient in time management and planning
-Well-organized, detail-oriented, ability to multi-task with great follow-up skills
-Excellent written and verbal communication skills

This job is an office-based position in Washington, DC. We work in the office Monday through Thursday, with optional Work from Home Fridays.

At Capstone, you will find a collaborative, inclusive environment that inspires an entrepreneurial, can-do spirit. Better yet, you will find leaders who encourage you to be your best, most authentic self. If you find yourself aligning with our shared vision and are ready to take on the Executive Assistant role, we are eager to talk to you.