Executive Assistant

Hill House is seeking an experienced Executive Assistant to support the CEO. The Executive Assistant may also be responsible for overseeing and organizing special projects. The ideal candidate will enjoy working within an entrepreneurial environment that is results-driven. Must possess the ability to exercise good judgment in a variety of situations, have solid written and verbal communication, and have strong analytical, administrative and organizational skills as well as the ability to balance multiple priorities. This candidate is also expected to thrive in a team environment. This role reports to the CEO.

REPONSIBILITIES

• Manage and maintain the CEO calendar, including internal and external meetings, prioritizing appropriately and using exceptional judgment in offering solutions to complex scheduling and meeting planning needs
• Own complex travel logistics for CEO — this includes domestic and international travel and involves booking flights , hotel, and rental cars — adding details of all to CEO’s calendar.
• Own time management- assume responsibility for CEO’s time and meeting blocking for virtual and in person meetings. This includes accounting for commute times and time zone changes. Proactively review and make changes to the CEO's calendar before double bookings occur.
• Process and track monthly expenses for the CEO.
• Be the point of contact for the organization regarding the office. Manage office supply and food orders; Maintain orderly and tidy office
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Operate with high level of integrity for handling sensitive and confidential information
• Conduct light company and industry research
• Complete a broad variety of administrative tasks including; scanning, filing, completing expense reports, organizing contacts
• Composes, prepares and routes correspondence

ABOUT YOU

• Excellent time management and organizational skills with a strong focus on accuracy, attention to detail, multi-tasking and excellent follow-through
• Forward looking thinker and with ability to identify problems, determines possible solutions, and actively work to propose solutions and resolve issues
• Superior written, communication, and listening skills
• Ability to work in a fast-paced entrepreneurial environment with flexibility and initiative
• Team player and desire to learn
• Embraces a culture of learning and advocacy
• Has lived experiences with people from different backgrounds and diverse teams