Executive Assistant

Who We Are

DebtBook is an industry-leading fintech software platform that revolutionizes the way local governments, higher education, healthcare organizations and their finance teams work. Our powerful, cloud-based software helps these organizations manage all aspects of their debt, leases, and subscriptions, streamline financial reporting, and share information simply with others.

About the Role

DebtBook is seeking a full-time, in person (Charlotte NC) Executive Admin/Office Manager to join our fast-paced, growing SaaS company. This individual will work closely with our Executive and People teams to perform a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to our Executive team and supports the day to day in-office experience of our team. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

What You’ll Do

• Manage day to day operation of our CLT based office, including maintaining office supplies and provisions, partnering with property management to address concerns, and coordinating repairs and maintenance issues
• Provide administrative support to select members of the Executive team
• Support Executive team meetings, strategic priorities, and major projects to help coordinate activities across teams and track outcomes
• Work directly with Finance and Operations to help coordinate logistics for office moves, including managing furniture and equipment orders, coordinating with contractors and brokers, and liaising with landlord and property management teams
• Manage complex calendars to protect Executive team resources and help coordinate meeting and event logistics to ensure efficient use of the Executive team’s time
• Serve as a liaison to the Board and investors
• Help manage Executive team budgets and track and submit regular reports for related expenses
• Arrange complex domestic travel itineraries
• Monitor and restock office supplies
• Maintain confidentiality, work in a fast-paced environment, make informed decisions, and work independently and efficiently with accuracy in high pressure situations
• Assist in editing, formatting, and printing presentations and documents using PowerPoint, Word, Excel and PDF
• Capture and maintain data and information relevant to the Executive team in the Company’s software platforms (e.g., HubSpot, Asana, Lattice, etc.)  
• In-person position
• Some off-hour availability may be required in connection with events, Board meetings,  etc.

What You Bring  

• Positive and professional attitude with the ability to self-motivate
• High level of attention to detail and accuracy
• Handle confidential information with diplomacy and discretion
• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask, and work under pressure to meet deadlines
• A self-starter with a high degree of energy and careful attention to detail
• Strong sense of initiative and a process-improvement mindset
• Experience coordinating complex calendars & managing expenses for multiple team members
• Tech-savvy and excellent computer skills. Proficient in MS Office (Excel, Word, and PowerPoint), G-suite, Slack and Zoom
• Experience booking travel and coordinating office move logistics a plus

Why DebtBook

Proud to be named one of the “Best Places to Work” by Charlotte’s Business Journal, DebtBook is a fast-growing company where we dream big, move fast, make an impact, and bring joy to everything we do. Our core values drive our success as an organization, and we are looking for talented teammates who share our passion for challenging the status quo, innovating in all we do, and wanting to make a difference.  

When it comes to benefits and perks, we are committed to supporting our employees’ well-being to make their lives better, both in and out of the office. We offer:

• Competitive salaries plus equity (stock options) for all employees;
• Comprehensive health, dental, and vision insurance, 401(k) with 4% employer match; 
• Flexible work schedules and generous leave policies (including unlimited PTO);
• Professional development opportunities and tuition reimbursement;
• Family and wellness perks;
• Monthly get-togethers;
• Stipends for remote workers to set up their ideal work space;
• Top-of-the-line equipment,  and a newly furnished office.

DebtBook is an Equal Opportunity Employer. We value diversity and prohibit discrimination and unlawful harassment in the workplace. All applicants will receive consideration for employment based upon their qualifications without regard to race, religion, color, national origin, ethnicity, gender, gender identity or expression, pregnancy, sexual orientation, age, marital status, genetic information, political affiliation, National Guard or veteran status, disability, or any other protected status under federal, state, or local law. We welcome and encourage applicants with disabilities to contact our team for assistance during the application and hiring process. We are committed to expanding accessibility and making reasonable accommodations in accordance with applicable law.