Executive Assistant

Powerhouse is seeking an Executive Assistant to provide executive, high-level administrative support to the President and Co-Executive Directors. The ideal candidate will be highly organized, detail-oriented, an excellent communicator, and will be enthusiastic about Powerhouse’s mission.

Responsibilities:

• Assist the President and Co-Executive Directors with daily administrative duties and complete a broad variety of high-level administrative tasks
• Manage an active calendar of appointments (Google Calendar), proactively identifying and addressing scheduling conflic
• Field all internal and external requests for meetings with the President and Co-Executive Directors
• Arrange complex and detailed travel plans and itineraries
• Compose, prepare and edit correspondence
• Communicate and coordinate with the staff on the President’s behalf
• Proactive identification of issues that could impact the successful execution of the President’s commitments
• Draft agendas, prepare presentations, and ensure President and Co-Executive Directors are prepared with relevant material and information in advance of meetings
• Track meeting follow-up and draft follow-up correspondence
• Handle administrative details independently, while exercising good judgment in keeping President and team members adequately informed
• Maintain President’s contacts and update institutional database; ensure regular upkeep of information, including data clean-up, address updates, and other data entry as necessary

Qualifications

Powerhouse Arts is a safe, inclusive workplace for people of all backgrounds and walks of life. We strongly encourage you to apply if you are from a marginalized or underrepresented group. The requirements listed are guidelines, you don't have to satisfy every requirement or meet every qualification listed. If 80% of what you read fits you, or if you have skills that are transferable, please apply. 

• Minimum 5+ years experience as an Administrative Assistant, including 2 + years successfully supporting high-level executive leaders of a department or an organization in a fast-paced non-profit
• Highly organized and detail-oriented
• Proactive problem solver and communicator
• Solid written and verbal communication skills; Excellent proofreading skills
• Significant experience writing and editing correspondence
• Flexible, creative, organized, thorough, and resourceful
• Fluent in G Suite, Microsoft Office Suite, Mac, and Dropbox platforms
• Comfortable using and/or learning communication and project management tools such as Asana, RingCentral and Slack
• Previous experience supporting senior executives and managing complex calendars is preferred, as well as the ability to work well under pressure in a busy and dynamic environment
• Previous experience supporting senior executives and managing complex calendars

Compensation & Benefits: Salary range is $55,000-$65,000 and commensurate with experience. Benefits include health insurance, an employer-sponsored retirement plan, generous paid vacation, and a Citibike membership.