Executive Assistant

Company Overview:

Cohere Health is illuminating healthcare for patients, their doctors, and all those who are important in a patient’s healthcare experience, both in and out of the doctors office.  Founded in August, 2019, we are obsessed with eliminating wasteful friction patients and doctors experience in areas that have nothing to do with health and treatment, particularly for diagnoses that require expensive procedures or medications.  To that end, we build software that is expressly designed to ensure the appropriate plan of care is understood and expeditiously approved, so that patients and doctors can focus on health, rather than payment or administrative hassles.

Opportunity Overview:

We are seeking an initiative driven, detail oriented individual with administrative experience to support the operations of a fast-paced health tech company in Boston. This Executive Assistant position is critical to the business and will work closely with our Executive Leadership Team to help coordinate and manage their schedules. This role requires a high degree of follow-through, strong interpersonal skills, and impeccable organizational capability. This role will also support the day to day operations of our corporate office located in Boston, Massachusetts. Our Executive Assistant will have the ability to maintain a balance among multiple priorities and be comfortable working under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Last but not least: People who succeed here are empathetic teammates who are candid, kind, caring, and embody our core values and principles. We believe that diverse, inclusive teams make the most impactful work. Cohere is deeply invested in ensuring that we have a supportive, growth-oriented environment that works for everyone.

What you will do:

• Oversee multiple executive calendars, send meeting confirmation, and process reschedules and cancellations as necessary
• Book and coordinate travel and hotel arrangements
• Operate independently in absence of the executive
• Prepare for team onsites and executive meetings, including putting together the agenda, scheduling conference space required, facilitating refreshments, etc.
• Ensure a productive and welcoming workspace and office setup
• Cover the front reception area as needed
• Handle incoming/outgoing mail and shipments
• Coordinate operational matters as building security/access, maintenance/repair, office equipment, etc
• Manage inventory of office supplies, kitchen, and related stocks

Your background & requirements:

• 5-10 years of experience supporting an executive leader
• Ability to be in the office Monday-Friday from 9-5
• Self-motivated; able to work independently
• Outstanding organizational and multi-tasking skills
• Flexible and adaptable
• Ability to meet deadlines and communicate status of assignments
• Highly organized and motivated, ability to multitask and prioritize in dynamic, fast paced environment
• Excellent written and verbal communication skills
• High school diploma/GED required, Bachelor's degree in related field preferred

We can’t wait to learn more about you and meet you at Cohere Health!

Equal Opportunity Statement: 

Cohere Health is an Equal Opportunity Employer. We are committed to fostering an environment of mutual respect where equal employment opportunities are available to all.  To us, it’s personal.