Executive Assistant

About Mishimoto

Mishimoto is the flagship brand of Resource Intl., the world leader in performance cooling products, was created for automotive enthusiasts by automotive enthusiasts. Established in 2005, we have two decades of experience in working toward our goal of providing superior cooling system upgrades. Mishimoto has produced a line of upgrades to fit nearly any application including, sport compacts, powersports, trucks, Jeeps, muscle vehicles, daily drivers, and the classics.

Mishimoto's corporate headquarters is located in a 67,610 sq. ft. office, warehousing facility and state of the art engineering studio, where we have assembled the industry's cutting-edge tools for evaluating Mishimoto test vehicles in Garnet Valley, PA. This one-of-a-kind facility allows us to maintain a leading position in our industry. With another office in Sparks, Nevada, as well as international locations in Stourbridge, UK and Yangzhou City, China, we have built an unprecedented global infrastructure for the benefit of all our worldwide customers.

Our employees love our workplace because:

• It’s a gearhead’s dream – Design and develop performance automotive products for the car scene.
• We make way for play – Attend wine and cheese gatherings and hit up our favorite events, from drift to autocross to classic car shows.
• We take a breather – Enjoy an in-house gym, massage chair, and healthy-snack vending machine.
• Our workplace is beautiful – Work in an office designed to stimulate creative thinking. 
• The employee discounts rock – Get exclusive access to Mishimoto products and discounts from our partners.
• The bennies – Medical, dental, vision, paid time off, 401(k) w/ 4% match, disability pay, and life insurance. 
• We score – bonus program is tied to overall company performance goals.
• Dog Days! Bring your dog to work every day!

Executive AssistantJob Summary:

Mishimoto is looking for an experienced C-level Executive Assistant to support our Executives. You will be their right-hand, providing administrative support, ensuring smooth day-to-day operations, and keeping track of the details.

What You’ll Do

• Provide a strong, friendly link between the CEO’s office and other departments within the company, and between the company and external parties, as a representative of the CEO in dealings with both internal and external communications.
• Prioritize tasks, conduct daily briefings, and set schedules for the CEO.
• Manage the CEOs calendar, travel arrangements and expense tracking.
• Manage the CEOs e-mail box, corresponding where possible on their behalf while filtering, prioritizing and escalating essential matters.
• Compose correspondence responding to inquiries, dealing with issues or subject matter that require considerable sensitivity, discretion and judgment.
• Attend meetings to take notes and be responsible for follow up including distributing meeting minutes and assigning action items.
• Develop and maintain the leadership meeting and board agenda, meeting notes and takeaway communication.
• Create meeting agendas, presentations and supporting materials.
• Assist in addressing inquiries, unresolved problems, errors and ad hoc issues; Exercise considerable judgment in his/her capacity with the responsibility for analyzing such issues and developing resolutions. Provide information and make referrals.
• Scheduling and administrative support for the Executive Team.

Your Creds:

• Bachelor’s Degree.
• 5 - 10 years of experience supporting executive leaders.
• Strong experience managing timelines and schedules.
• Proficient in Microsoft Office. You can aggregate data in Excel like a champ, make on point PowerPoint presentations, prepare professional business communications in Word, and communicate seamlessly in Outlook.
• Experience with expense tracking and reporting.

Extra Credit

• Experience working in a hyper-growth organization.
• Experience with project management.

You are Good At: 

• Incredible multitasking skills. You are comfortable switching gears and prioritizing as the day’s challenges present themselves.
• Stellar written and verbal communications. You will be communicating on behalf of the CEO and the Executive Team.
• Given a few quick Google searches, you become an expert at any piece of new technology.
• You can manage multiple details and timelines while keeping track of the bigger picture. Things don’t fall through the cracks under your watch.

 Who You Are:

• You are a naturally driven individual and resonate with Mishimoto’s mission and the CEO’s vision.
• You are known for your interpersonal skills, professionalism, and diplomacy.
• A steel trap. You are privy to highly confidential discussions and you maintain the complete trust of all those with whom you interact.  Your integrity is paramount.
• A positive presence. Your positive energy, sense of humor and a can-do attitude is contagious.
• You have loads of good judgment, common sense, passion, responsibility, and confidence.
• You have strong problem-solving ability. You can think of a way to handle anything with minimal direction.
• You play well with others. You are solution oriented and know that it takes good communication and collaboration across an organization to be successful.
• You can work under tight timeframes and adapt when needed. We are a growing company. Business decisions require quick execution.
• You believe feedback is a gift. You welcome constructive criticism because you continually want to improve. You own and learn from your mistakes.

Physical Demands & Working Conditions

• Requires flexibility, including hours availability to work outside a Monday – Friday 8:00 – 5:00 pm schedule as needed.
• Normal office environment

Mishimoto is made up of people with many different backgrounds and lifestyles, and we like it that way. We invite applications from people of all stripes. We don't discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, pregnancy status, veteran status, or any other differences that people imagine to discriminate against one another. Also, if you have a disability, please let us know if there's anything we can do to make the interview process better for you; we're happy to accommodate.