Executive Assistant

About GetYourGuide

GetYourGuide is the globally leading marketplace for unforgettable travel experiences. Travelers use GetYourGuide to discover the best things to do in a destination. Since its founding in 2009, people from all over the world have booked more than 150 million tours, activities, and attraction tickets through GetYourGuide. Powered by a global team of over 800 travel experts and technologists, we are headquartered in Berlin and have 17 local offices around the world. Visit our careers website to learn more.

Team mission

We play a critical role in the executive’s daily activities by owning their inboxes, calendars, and travel management, as well as supporting them on a variety of tasks depending on their needs. We are seeking a self-motivated individual with good judgment, an eye for accuracy, professional integrity, and an exceptional ability to attend to details and get things done to join our team. This is a great opportunity to work closely with and learn from the leadership team at one of the most successful tech unicorns in Germany. 

You will:

• Management of the Executive’s inbox and calendar
• Manage all travel preparation and expense reporting
• Optimize the executive’s schedules through efficient scheduling and prioritization with a solid understanding of the business context and priorities
• Serve as the primary point of contact for all questions related to the executive schedule
• Manage logistics around department and team offsites 
• Plan and prepare for team and department meetings 
• Drive improvement of existing processes and create operational efficiency 
• Assist in all administrative support functions
• Handle ad-hoc requests and drive projects as required
• Offer support on a variety of personal matters 
• Work alongside a team of Executive Assistants and cover when required

Who you are:

• 3-5 years experience as an Executive Assistant supporting management and/or founder roles
• Excellent planning and prioritization skills, requiring little guidance
• Organized and always one step ahead, constantly reviewing all activities and improving efficiency
• Attention to detail and ability to work efficiently and accurately when under pressure to meet tight deadlines
• Excellent communication skills with stakeholders internally and externally
• Great multitasker with a strong eye for detail who can prioritize and balance conflicting demands even on short notice
• Strong sense of responsibility and high level of commitment and integrity
• Positive and proactive attitude with a solution-orientated approach
• Maintains absolute discretion and confidentiality at all times
• Can collaborate effectively in a team environment 
• Tech-savvy and confident using G Suite and MS Office etc.
• Excellent written and verbal communication skills in English (German is a bonus)

How we set you up for success:

• Invest in your development with an annual personal growth budget
• Enjoy flexibility with a hybrid work-from-home and telecommuting policy
• Save on transportation costs with discounted public transportation tickets
• Support your loved ones with generous maternity and paternity leave policies

And more...

We look forward to hearing from you

Unlock your full potential and join our mission to create unforgettable experiences for millions around the world. If you have the skills and passion for joining our team, we invite you to apply by submitting your CV/resume in English through the form below. Check out how we hire for tips and visibility into our process and check out life at GetYourGuide. If you have any further questions, please do not hesitate to contact us via [email protected].

We are an equal-opportunity employer

Our commitment is that every qualified person will be evaluated according to skills regardless of age, gender identity, ethnicity, sexual orientation, disability status, or religion. Please refrain from including your picture and age with the application. 

Important notice: Protect yourself from recruitment scams

We want to ensure your safety during the application process. Please be aware of potential scammers impersonating GetYourGuide recruiters. Remember, GetYourGuide never requests payment or sensitive personal information during recruitment. All official job opportunities are exclusively posted on our Careers page. If you suspect fraudulent activity, report it to [email protected]. Stay vigilant and protect yourself from recruitment scams.

#LI-Hybrid