Executive Assistant

We are ThinkMarkets. A global online asset-trading brokerage firm that specializes in providing trading solutions to thousands of clients worldwide. Our Chicago office, located in the financial district in the Loop, is home to our Senior Leadership, Trading, and Legal teams. We are seeking an Executive Assistant to join our energetic and innovative workforce in Chicago. In this position, you will directly assist Senior Leadership in managing the office and tackling projects as they arise. We are looking for someone with a vibrant personality and a great sense of professionalism.

Responsibilities:

• Provide administrative support to the CEO and Senior Leadership by sitting in on and taking minutes during high-profile meetings, preparing important documents, handling communications between company executives, etc. 
• Handle occasional travel, reservation, and meeting requests for the Senior Leadership team
• Manage the office stock of kitchen snacks, drinks, stationery, furniture, and IT equipment 
• Maintain partnerships with building-vendors including cleaners, facilities suppliers, and liaising with our commercial landlord 
• Manage vendor contracts and price negotiations  
• Be comfortable as a point of contact for internal and external communications with the company
• Coordinate new-hire onboarding procedures and arrange for necessary training for newly hired employees 
• Support with other ad hoc projects as necessary

Requirements:

• 2-4 years of experience in office management or office administration  
• Be very detail-oriented and highly organized 
• Familiarity with Microsoft Suite applications is required
• Prioritization skills that apply to requests and deadlines 
• Maintain confidentiality, integrity, and professional decorum
• Ability to work in a fast-paced environment