Executive Assistant

At Autofleet we support the world’s largest vehicle fleet operators and transportation providers to optimize existing operations and seamlessly launch new, dynamic business models - driving efficient operations and maximizing utilization.

We are a dynamic startup based in Tel Aviv, We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. This role is critical in ensuring the smooth operation of daily activities, managing priorities, and serving as a reliable partner to the executives.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, and correspondence handling.
• Scheduling: Manage complex calendars, coordinate meetings across time zones, and adjust schedules as needed.
• Travel Arrangements: Organize domestic and international travel plans, including flights, accommodations, and itineraries.
• Communication Management: Act as a point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.
• Event Coordination: Assist in planning and executing internal events, team meetings, and off-site gatherings.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• Flexibility: Adapt to changing priorities and handle urgent matters outside standard working hours when necessary.

Ad-hoc Tasks: Support various administrative and operational tasks as needed to ensure smooth workflows.

• 2 years of proven experience as an Executive Assistant.
• Exceptional organizational and time management skills.
• Fluent written and verbal communication in English 
• High level of discretion and professionalism in handling sensitive information.
• Willingness to work flexible hours when required to support global or time-sensitive activities.
• Ability to work independently, multitask, and prioritize in a fast-paced environment.
• Attention to detail and problem-solving skills.