Executive Assistant

Are you a highly organized individual who thrives in an ever-changing work environment? Do you crave being a key player in a successful executive office? We have the PERFECT opportunity for you. Continue reading if you are ready for a challenging and rewarding career.

Material Bank is seeking an experienced Executive Assistant to assist with planning, coordinating, calendar management, contract reviews, travel arrangement, expense management as well as other office and organizational support areas. This opportunity is ideal for someone who thrives in a fast-paced startup environment and is energized by being part of bringing a revolutionary technology solution to market. This position is a highly visible role that supports our COO. 

What you'll do: 

• You love organizing, planning, and coordinating and will work to make your executive more productive by handling any and all administrative tasks
• You will coordinate with peer EA’s as well as leaders in the team to look ahead and establish operational cadences to effectively run the business with the right leaders meeting at the right times with a thoughtful agenda
• You will listen, take notes, and help prioritize and delegate as needed to get the most done in a short period of time. You will stay in sync with your executive on the most important priorities – keeping the team and your executive in alignment
• You will book travel as needed, make changes when necessary, and handle all expense reporting
• You will handle core office leadership tasks as needed

What you’ll bring: 

• 4+ years experience supporting Senior Executive(s)
• You love working in a fast-paced organization; where pivoting and flexibility are key to success
• You have a strong sense of urgency, and pick up on queues in order to prioritize
• You love an organizational challenge and high-detail oriented
• You are skilled in critical thinking and passionate about your Executive(s) goals and objectives
• You can work with diverse personalities and communication styles
• Proficient in Microsoft Office (Outlook, Excel, etc.)