Executive Assistant

At CoreTrust, our mission is to be the one place for all indirect purchasing needs. We envision a prosperous world connected by seamless digital trade and we value building connections, acting nimbly, pioneering exploration, demonstrating fortitude, and driving impact. 

To support our rapid growth, we’re seeking an experienced Executive Assistant.  

You will support c-level executives and be responsible for a variety of tasks including, but not limited to, calendaring, travel and expense management and shared office duties.  

This is a full-time, non-exempt position with the potential for occasional overtime. This role will predominantly be performed on-site however there is some flexibility, allowing for a hybrid schedule. A strong candidate will think proactively, bringing positivity and strong ownership to the role. 

Responsibilities

• Serve as a strategic, proactive partner to assigned executives, enabling smooth day-to-day communication and calendar accuracy 
• Manage the calendar events for assigned executives  
• Utilize knowledge of tools and systems like MS Applications, Google Suite, Outlook, etc. -- experience with both PC and Mac products preferred  
• Manage the travel arrangements and expense reporting for assigned executives  
• Expertly manage competing priorities and inbound requests from stakeholders  
• Create and maintain accurate documents and records, maintaining confidentiality  
• Assist with office management and operations as needed, including company events

Qualifications

• 5+ years of executive support or administrative experience, preferably in a high-growth environment 
• Strong sense of initiative and ownership to complete tasks with minimal supervision and a proactive approach to problem solving  
• Strong interpersonal skills and the ability to adapt to a variety of personalities and situations  
• Excellent verbal and written communications skills  
• Exceptional organization and time-management skills 

Benefits

• Competitive compensation package 
• Free individual employee medical coverage 
• Company subsidized dental and vision coverage 
• Dollar for dollar 401(k) match up to 6% of your salary with immediate vesting 
• Company-paid Short-Term and Long-Term Disability coverage 
• Employee Assistance Program to support your wellbeing and mental health 
• $1500 annual stipend for undergraduate/graduate college courses; $500 annual stipend for continuing education courses/certifications 
• Free snacks and beverages on-site
• Brand new, state-of-the-art, tech-enabled work environment in downtown Nashville
• Flexible/hybrid work culture