Executive Assistant

Position: Executive Assistant to CEO/CTO (India Time)
Location: Ahmedabad (Hybrid)
Company Overview:
Solvative is an IT consulting firm delivering custom software solutions with a focus on seamless, cross-functional collaboration. Our executive leadership team operates from the US, while our highly skilled engineering team works out of India. We are seeking a proactive Executive Assistant to support our CEO and CTO, bridging communication across time zones and ensuring effective coordination.

Role Summary:
The Executive Assistant will play a pivotal role in supporting the CEO and CTO, handling daily schedules, managing essential communication, and fostering collaboration between India-based teams and US leadership. This role demands a high level of organizational expertise, confidentiality, and professionalism, with a primary focus on India Standard Time (IST) and some overlap flexibility for time-sensitive coordination.

Experience: 0-2 yrs

Key Responsibilities:

• Executive Support: Coordinate daily schedules and manage calendars for the CEO and CTO, optimizing time across time zones.
• Communication Liaison: Facilitate timely communication between India and US teams, follow up on action items, and ensure alignment on key deliverables.
• Administrative Management: Organize and maintain documents, assist with travel arrangements, handle expense reports, and manage confidential materials as needed.
• Meeting Coordination: Prepare for and coordinate executive meetings, including board meetings and town halls, handling agendas, minutes, and follow-ups on action items.
• Project Assistance: Assist with key projects by tracking timelines, following up on deliverables, and supporting the CEO/CTO as needed.
• Stakeholder Management: Professionally interface with clients, vendors, and internal teams to address inquiries and ensure smooth interactions.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as an Executive Assistant or similar role, ideally within tech or consulting.
• Strong time management skills, prioritization abilities, and adherence to deadlines.
• Exceptional written and verbal communication skills.
• Proficiency in Google Workspace and relevant project management tools.
• Adaptable and able to work efficiently in a geographically distributed team.

Preferred Qualifications:

• Experience supporting US-based executives or global teams.
• Familiarity with IT or software development environments.

Working Hours:
Primarily following India Standard Time (IST) with occasional overlap opportunities as needed.

Why Join Us?

• Direct Impact: Work closely with top executives to drive the company’s success and support strategic initiatives.
• Dynamic Team Environment: Be part of a collaborative team and gain exposure to cross-functional roles.
• Growth Opportunity: Competitive compensation, benefits, and a chance to grow within a fast-paced, progressive company.