Executive Assistant

Job Title: Executive Assistant

Work Location: USA (Remote)

Start Date: ASAP

Recently named ‘Adweek Creator Agency of the Year, Whalar is a global, award-winning creator commerce company that works closely with today’s biggest brands, content creators, and world-leading social platforms to deliver innovative and creative content. We differentiate ourselves by our unique capabilities, including proprietary technology, brand partnership expertise, brilliant creator talent management, and dedicated Web3 innovation practice. 

We believe this is a rare chance to join a truly special team and to help us shape the future of a highly respected, growth-oriented business that is committed to doing well by doing good.

You will work within our organization as a point person between 2 company executives and internal and external teams. It’s a friendly but fast-paced atmosphere, with an amazing opportunity to learn about the creator economy from all angles. The ability to work to deadlines is critical. This role requires an innovative and ambitious multi-tasker who can come to the table with ideas and also work independently across multiple projects. You are an enthusiastic team player who has the ability to exercise good judgment in a variety of situations, with strong written and verbal communication. In this role, you will learn marketing, business development, and strategy hands on.

• Manages an active calendar of appointments; completing expense reports, composing and preparing correspondence that is sometimes confidential.
• Manages travel plans, itineraries, and agendas, ensuring schedules are followed and respected.
• Researches, prioritizes, and follows up on marketing, business development, and strategy issues and concerns addressed to the Team Leads, including those of a sensitive or confidential nature.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Team Leads
• Prioritizes conflicting needs; handles matters expeditiously, and proactively.
• Proven ability to handle confidential information with discretion.

• Minimum of 3+ years of strong industry experience supporting C-Level executives, preferably in a creative agency environment.
• Familiarity with social media is a must.
• Proficient in Google Suite (Docs, Spreadsheets, Slides), Calendar, and Drive
• Displays innovative thinking (“thinking on your feet”).
• Works collaboratively (“team player”) and builds relationships.
• Displays professionalism and “grace under pressure”.
• Has a sense of urgency and conveys a positive, “can-do” attitude.
• Keen ability to prioritize workload and meet deadlines.
• Detail-oriented and highly organized.

Our people are our superpower. At Whalar, diversity, equity, inclusion, and accessibility are at the core of who we are. We are deeply committed to reflecting on the unique journeys, authentic voices, and perspectives of our people, our creators, and the communities they represent. Our hope is to impact accessibility beyond compliance and help break societal stigmas and stereotypes.  We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm for everything creator, we want to meet you, and we encourage you to apply.

Whalar is a remote-first working environment, providing our employees with the flexibility to be their most creative and successful versions of themselves. Whalar is located across 18 states in the US and 6 countries including offices in London and Malaga, Spain. Whalar provides flexible benefits and collaborative work environments/experiences, empowering employees to work productively in a setting that best and uniquely suits their needs.

• Company-wide yearly bonus
• Medical, Dental, Vision
• 25 days of PTO + Sick days + Winter break
• Retirement planning with employer match
• Monthly phone/internet reimbursement
• Professional development stipend
• Home office allowance 
• Fertility benefits
• 16 weeks of paid parental leave
• Calm App subscription (Add up to 4 dependents)
• Fwrd personal development App subscription
• Volunteer Days
• Identity theft protection & Legal assistance
• Life & Disability Insurance
• Pet Insurance
• Social Programs

The salary range for this role is $65,000 - $75,000 per annum

Whalar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.