Executive Assistant

The world's largest asset class in fixed income, operates with the worst data.

Technology has revolutionized the equity markets with electronic trading, quant algos and instantaneous news. However, in debt and fixed income, the picture is completely different. Trades are placed over the phone, news is slow, and information is imperfect. Billions of dollars of capital are allocated to companies, projects and investments all over the world - making the best decisions on where to deploy it requires the best information.

The debt capital markets behave like it’s still the 1980s, it is the last to be technologized - our mission is to make it happen.

We’re rapidly taking market share in the fixed income data industry with our modern solution that our clients love. 9fin's market leading technology uses AI to deliver financial, credit & ESG insights faster than anyone else. It uses cutting edge technology to produce fast news and deep-dive predictive analytics. We help our clients win advisory mandates, react to credit trading opportunities faster and most importantly, save time. Our fast growing list of clients include 9 of the top 10 Investment Banks, leading asset managers, hedge funds and law firms.

The opportunity

We are looking for a full-time Executive Assistant to support our Chief Executive Officer (“CEO”) and Chief Technology Officer (“CTO”) with a variety of administrative and business-related tasks. The ideal candidate will be organized, resourceful, and possess a high level of attention to detail. Given the role’s nature and exposure, the ideal candidate also will have refined interpersonal skills and trustworthiness. Additionally, our CEO is based in New York City and our CTO is based in London so the ideal candidate will have the ability to provide a high level of support in two different time zones.

Hours for this position are 8:00 am - 5:00 pm

Every day is different, but here’s an example of the kind of things you’ll work on:

• Maintain calendars and daily schedules, including organizing and coordinating internal and external meetings.
• Organize and maintain two inboxes with a high volume of emails.
• Communicate with internal leadership and external parties, including clients and board members.
• Prepare expense reports, organize travel, and other administrative tasks as needed.
• Handle confidential and sensitive information with discretion and maintain the highest level of confidentiality.
• Work on ad-hoc projects as assigned.

Requirements

This role will be a great fit if you:

• Have experience juggling multiple competing priorities in a fast-paced environment.
• Have good judgment, and ability to effectively interface with employees and leaders at all levels.
• Ability to independently execute instructions with great attention to detail and consistently produce work that is thorough and meticulous.
• Possess excellent verbal and written communication skills.
• Are tech savvy

Benefits

We’re a scaling start up and we enjoy sharing our success, when the company succeeds, we always reinvest that in our people. We also offer huge amounts of responsibility, an abundance of opportunity for growth and a platform to truly excel.

Financial & Insurance

• Salary: $90,000-$110,000 + Equity options
• 401(k) (9fin pay 3%, employee contributions are uncapped)
• Private Health Insurance, with Dental and Vision
• Health Savings Account (optional)
• Paid sick leave
• Disability Insurance (New York)
• Commuter Benefit

Time off

• 25 vacation days per year
• Local public holidays (with the ability to exchange them for alternative days)
• Hybrid working model, for this role we’d ask you to be in office regularly 2-3 days per week
• Work abroad for up to 3 months a year
• 1 month paid sabbatical after 5 years of service
• Enhanced parental leave & flexible working arrangements available

Training & Culture

• Professional learning and development budget
• Quarterly team socials
• Summer and Winter company-wide social events

Don’t meet every single requirement? At 9fin we are dedicated to building and promoting a fair and inclusive workplace where everyone can flourish, reach their full potential and truly belong. We recognise diverse teams allow a more creative and productive environment. So, if you’re excited about this role but your experience doesn’t perfectly align with the job description, we encourage you to apply anyway. You might just be who we’re looking for - for this role, or perhaps another.