Executive Assistant

Marcus & Millichap is looking for an Executive Assistant to provide professional support to a top producing Retail Broker in their Seattle office. Candidates must be extremely dependable, organized, proactive, and detail oriented. Additionally, the candidate must have exceptional follow-through, have the ability to work in a fast-paced environment, highly motivated, possess exceptional computer skills, as well as written/verbal communication skills business writing. The ability to multitask under pressure and anticipate needs is a must. The Candidate will also be responsible for screening calls, emails, and all incoming requests from clients and team members. The Candidate will also be managing the executive’s work and personal calendar, business and family travel plans, and personal and business errands needed throughout the working week.

Primary Responsibilities:

• Manage bookkeeping, bill paying, account transfers, and on-site banking 
• Obtaining expense receipts, report creation, submission, and tracking 
• Establish, develop, maintain and update filing system for the executive and department. Retrieves information from files when needed 
• Manage and sort emails daily 
• Screen incoming calls and requests 
• Manage and coordinate calendar, as well as confirm daily appointments 
• Draft and prepare written communication to clients and team members 
• Schedule meetings, conference calls, travel plans, and lunches 
• Prepare target client lists in order for the lead agent to prospect new business 
• Draft written responses or replies by phone or email. Responds to regularly occurring requests for information 

Required Skills:

• 5+ years of Executive or Personal Assistant experience required 
• Personal finance, banking, and bookkeeping experience required 
• Quickbooks or other expense software knowledge and proficiency 
• Must be tech savvy; Excellent computer skills including proficiency in Microsoft Applications to include Excel, and Word 
• Ability to prioritize tasks and work efficiently under pressure 
• Service-oriented attitude and professional demeanor with great interpersonal skills 
• Proven track record of being on time and dependable 

Preferred Skills:

• Experience in the commercial real estate industry 
• CRM database familiarity a bonus, but not necessary 

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2023, the firm closed 8,297 transactions with a sales volume of approximately $48 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.