Executive Assistant

Job Description:

We’re looking for an Executive Assistant with C-level support experience to support the CHRO and Chief Legal Officer. If you are excited by technology that has the power to handle hundreds of thousands of transactions per second; collect tens of billions of events each day; and evaluate thousands of data-points in real-time all while responding in just a few milliseconds, then IAS is the place for you. The ideal candidate is naturally curious, dedicated, detail-oriented with a strong desire to work with awesome people in a highly collaborative environment. 

What you’ll do:

Great opportunity for an intelligent, proactive executive assistant to work hand-in-hand supporting truly forward-thinking executives. The ideal candidate will have high-level calendar management skills, excellent attention to detail, the ability to field numerous inbound requests and manage high-traffic email inboxes, along with the passion, vision and self-directed initiative to step outside of regular duties in order to benefit the team.

Responsibilities:

• Scheduling internal/external meetings, business travel and conference calls; managing logistics and preparation for external speaking engagements

• Handling expense reports, invoice payments, scanning and electronic filing of documents; preparing correspondence, reports and agendas

• Providing technological support on an ongoing basis and arranging internet-based meetings, calls and webcasts

• Anticipating material and technology resources as needed for meetings

• Helping organize agenda and driving deck for townhall and all team meetings as well as off-sites as needed

• Acting as the public face for the executive and responding to internal and external contacts of the organization with professionalism and integrity

• Maintaining discretion and a keen understanding of the personnel as well as the organizational and legal impacts of the information handled

• Being familiar with the unique aspects of executive’s department and responsibilities to effectively process incoming information

• Interacting and coordinating efforts with management and other Executive Assistants within the organization

Requirements: 

• 3-5+ years of experience in an administrative position ideally supporting the Senior Leadership Team in a global organization

• Bachelor’s degree preferred

• Excellent communication skills, both verbal and written

• Strong organization skills and strong attention to detail; the ability to prioritize

• Ability to work independently with sometimes little or no supervision

• Flexible, positive approach in a fast-paced environment, responding to evening and weekend calls/emails as required

• Experience working with executives in a rapidly growing environment preferably in technology, media, internet or related companies

• Quick learner with a knack for technology — able to figure out new systems and adapt on the go

• Knowledge of and strong interest in using and learning about technology tools as well as experimenting with different technologies to improve efficiency in executing tasks

• Highly proficient in technology office productivity and collaboration tools including Microsoft Office (Outlook, Word, PowerPoint, Excel), SharePoint, Google Apps (Gmail, Calendar, Docs, Sheets) and Slack

New York Applicants: The salary range for this position is $79,000 - $119,000, actual pay may vary based on experience or geographic location.

About Integral Ad Science