Executive Assistant

Welcome to Warner Bros. Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your new role:

We are seeking a driven team player with strong communication skills and an enthusiasm for collaboration. This person will take on a lead role for a group of executive assistants, steering the group of EAs to success, offering guidance and direction in addition to being a point person for the department as well. This role will require the ability to anticipate needs, problem solve and identify solutions. It's essential to remain agile while multitasking and be able to prioritize requests based on business needs. The ideal candidate will think practically and be solution-oriented with demonstrated efficiency and the ability to maintain confidentiality. This role will require a willingness to grow with the department's needs, taking on additional responsibilities as time progresses.

Your role accountabilities:

• Provide administrative support to the multiple VPs across the Finance department.
• Create a collaborative environment for the collection of EAs that you will lead. Taking responsibility for the group's efforts, ensuring that all projects and business needs are being tended to and completed in a timely manner.
• Calendar management, including scheduling both in-person and virtual meetings across multiple departments and time zones.
• Provide department support including preparation of correspondence, file maintenance, scanning, answering calls/emails.
• Coordinate travel arrangements, reconciling expenses.
• Attending department meetings, taking minutes, distributing minutes and following up on action items, disseminate information to the team when required.
• Create necessary purchase orders.
• Collaborate with internal partners to ensure prompt payment and that invoices are coded to the correct budget.
• Lead and/or manage team projects and events as needed.

Qualification & Experience:

• Minimum of 5 years as a corporate administrative assistant or equivalent.
• Experience working in a hybrid work environment supporting multiple locations and executives.
• Proficient with Microsoft Suite, Google Workspace, Zoom, DocuSign and Adobe.

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, union status, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [email protected].