Executive Assistant

Maven is the largest virtual clinic for women's and family health, offering continuous, holistic care for fertility and family building through maternity, parenting, pediatrics and menopause. Maven's award-winning digital programs are trusted by leading employers and health plans to reduce costs and drive better maternal health outcomes, as well as enhance DE&I in benefits programs. Founded in 2014 by CEO Kate Ryder, Maven has been recognized as Fast Company's #1 Most Innovative Health Company and has grown to 15 million lives covered. Maven has raised $300 million in funding from leading investors including General Catalyst, Sequoia, Oak HC/FT, Dragoneer Investment Group and Lux Capital.
An award-winning culture working towards an important mission - Maven Clinic is a recipient of over 20 workplace and innovation awards, including:

• Fast Company Best Workplaces for Innovators (2022)
• Fortune Best Workplaces NY (2020, 2021, 2022)
• Great Place to Work certified (2020, 2021, 2022)
• Inc. Best Workplaces (2022)
• CNBC Disruptor 50 List (2022)
• Built In NYC Best Paying Companies (2022)
• Built In LGBTQIA+ Advocacy Award (2022)

We are looking for an experienced Executive Assistant to provide support to Maven's Chief Financial Officer (TBH), General Counsel (SF based), Senior Vice President, Engineering. You will partner in lock-step with the Senior Executive Assistant to provide support of the Executive Team to ensure efficient management of time while supporting the vision for the culture of the team. The right person for this role is a masterful problem-solver and an organizational force given complex calendaring and heavy travel. You must also possess an open attitude to change which is part and parcel of an evolving startup environment.
As an Executive Assistant at Maven, you will:

• Own and manage daily calendar of CFO, GC and SVP, Engineering; communicate in lock-step with Executive Team as complex schedule tends to shift around
• Act as the point of contact between CFO, GC and SVP of Engineering and internal/external stakeholders
• Interact via email in professional tone with various stakeholders, investors and all internal employees
• Prepare, process, and maintain up-to-date expense reports on behalf of CFO & Executive Team
• Booking and coordination of extensive international and domestic travel. Creation of travel itineraries as necessary
• Follow-up with the leadership team, various stakeholders, and other assistants to support driving ongoing work forward
• Plan, coordinates, organize and help at various company meetings, events, and celebrations

Minimum Requirements:

• 3+ years of experience supporting an Executive (VP or above)
• Excellent oral and written communication skills, detail orientation and demonstrated organizational and project management skills.
• Extensive experience with G Suite; ability to use Google Slides/Powerpoint to draft presentations
• History of working with highly confidential information and ideally legal contracts
• Results oriented with an ability to operate multiple projects.
• Excellent organizational skills with an ability to think proactively and prioritize work
• Must be extremely flexible team player

Preferred Requirements:

• Global travel management experience and knowledge of international time zones
• Ability to work quickly and efficiently whenever last-minute changes to meetings/schedules occur
• Great interpersonal skills and the ability to interact with staff at all levels.
• Flexible for West Coast hours and in office 3 days per week minimum (Tue > Thu)

For candidates in NYC or CO, the salary range for this role is $90,000 - $120,000 per year. You may also be entitled to receive stock options, and benefits. Individual pay decisions are based on a number of factors, including qualifications for the role, experience level, and skillset.
At Maven we believe that a diverse set of backgrounds and experiences enrich our teams and allow us to achieve above and beyond our goals. If you do not have experience in all of the areas detailed above, we hope that you will share your unique background with us in your application and how it can be additive to our teams.
Benefits & Perks:
We are reimagining what a supportive workplace looks like, from the inside out. On top of standards such as employer-covered health, dental, and insurance plan options, and generous PTO, we offer an all-of-you, inclusive approach to benefits:

• Maven for Mavens: access to the full platform and specialists, including care for everything from mental health, reproductive health, family planning, pediatrics.
• Whole-self care through wellness partnerships
• Weekly breakfast, lunch, and get-togethers
• 16 weeks 100% paid parental leave, flexible time upon return, and $1.5K/mo for 2 months, new parent stipend (for Mavens who've been with us at least six months)
• Udemy, annual professional development stipend, and access to a personal career coach through Maven
• 401K matching for US-based employees (immediately vesting)

These benefits are applicable to Maven Clinic Co., US-based, full-time employees only. 1099/Contract Providers are ineligible for these benefits.
At Maven, creating a safe and inclusive environment for all is our top priority. If you'll be going into our offices or joining company-organized events, please note that Maven requires all employees to be vaccinated against COVID-19 and have received the bivalent booster.
Maven is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Maven is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Maven Clinic interview requests and job offers only originate from an @mavenclinic.com email address (e.g [email protected]). Maven Clinic will never ask for sensitive information to be delivered over email or phone. If you receive a scam issue or a security issue involving Maven Clinic please notify us at: [email protected] . For general and additional inquiries, please contact us at [email protected] .