Executive Assistant

• Maintaining the CEO and President/COO’s calendar, including scheduling meetings, appointments, speaking engagements, arranging meeting rooms, making reservations, organizing catering, and booking travel (may include domestic and international)
• Writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Preparing agendas and presentations, attending meetings to take and distribute notes or minutes, assisting in expense reporting and ad hoc projects
• Welcoming and screening visitors, phone calls, emails or physical mail to identify the purpose of visit before directing them to the appropriate department
• Overseeing and maintaining the Chicago Office space; ordering office supplies, kitchen supplies, coordinating food deliveries, restocking the snack wall, managing cleanup, reporting building issues and problems to property management
• Partnering with key stakeholders in the People team on employee onboarding, office events, engagement and social activities as needed
• Assisting in company holiday preparations, planning, confirmations and follow-ups as needed
• Note: The responsibilities for this position could expand to include other duties based on the needs of the company and the skills of the candidate.

What You’ll Bring to the Team:

• At least 2-3 years of experience working as an Executive Assistant supporting senior level leadership
• Excellent organizational skills, attention to detail and attentiveness
• The ability to multi-task and prioritize using sound judgment, critical thinking and above all driven by integrity
• Excellent verbal and written communication skills
• Excellent time management skills with a proven ability to meet deadlines
• A high level of comfort interacting with executives and a capability for cultivating working relationships across all levels and departments
• The ability to pivot from varying tasks while maintaining a high-level of confidentiality
• A resourceful, can-do attitude with an ability to thrive in a fast-paced environment
• Ability to perform work under minimal supervision
• Proficiency in MS Office Suite or similar software with the ability to learn new or updated software

Premier Perks & Benefits:

• Highly competitive compensation with annual bonus incentive
• 401K plan with company match
• Company paid individual health, dental, vision, disability, and life insurance coverage
• Four weeks of paid time off
• Nine company paid holidays
• Employee referral bonuses
• Much more at one of Chicago’s Best and Brightest Companies to Work For®!