Executive Assistant

Bellwether Asset Management, Inc. (“BWAM”) is a privately held firm located in Los Angeles, CA, specializing in the management, analysis, and reporting of over $24 billion of AUM across a wide range of real estate-related assets and corporate platforms in North America, Europe and Asia.

About the Job 

As an Executive Assistant at BWAM, you will help manage the day-to-day operations for our senior executives. This includes extensive calendaring for internal and external meetings, processing expense reports, and managing travel arrangements. You have excessive attention to detail, ensuring that your work product is accurate and reflects the high standards of our firm while maintaining confidentiality with sensitive information. You approach your work with a service-drive approach, self-motivated to be proactive anticipating the needs of others.

Responsibilities 

• Provide support as needed to Bellwether’s senior leadership team 
• Manage calendars, including scheduling internal and external appointments, confirm meetings, and coordinate with other assistants
• Answer emails and calls, acting as a gatekeeper
• Book conference rooms and make reservations; meet and greet guests
• Coordinate travel arrangements including flights, hotels, cars, etc.
• Complete detailed expense reports, including tracking receipts 
• Maintain and organize files, meeting preparation, deliverable management 
• Assist/lead ad hoc projects, including seasonal event planning and gift purchasing

Qualifications 

• A minimum of 3 years’ relevant experience 
• Prior experience in real estate or financial services preferred
• Excellent verbal and written communication skills; high EQ 
• Conduct responsibilities with the highest level of confidentiality and integrity 
• Ability to build relationships with key stakeholders and employees at every level
• Ability to multitask and prioritize based on evolving operational needs
• Highly proficient in Microsoft Suite 

Base Salary: $85,000 - $95,000 

Who We Are 

BWAM is comprised of diverse, forward-thinking individuals who recognize the value of holding each other to the highest standards. Our people are our most valuable asset. We believe in investing in their development, providing ample opportunities to grow skills, connecting with industry leaders and stretching beyond the day-to-day work environment. BWAM has been built on the founding principles of persistence, team, innovation, diligence, community and integrity. 

The BWAM portfolio includes direct property investments, corporate investments, residential land, and residential and commercial loan pools. Since its founding in 2013, BWAM has continued to expand its services to a variety of investment firms, family offices and start-ups. 

BWAM’s platform helps provide greater efficiency and functionality through the following areas:

• Asset-level analytics: Providing quantitative and qualitative investment- and portfolio-level performance reports by consolidating and analyzing monthly operating reports produced by operating partners to track and monitor performance against initial underwriting; 

• Active Asset Management Support: The team works closely with Acquisition Teams to help monitor all strategic and joint-venture operating partners on a day-to-day basis. Responsibilities include weekly leasing calls, monthly operations reviews, annual budget and business plan reviews and financial analysis; and 
• Investment- and Fund-level Reforecasting: BWAM is responsible for creating proprietary investment-level valuation models for the portfolio to enhance our ability to reforecast investment-and fund-level performance on a routine basis. 

BWAM and its affiliates provide equal employment opportunity to all qualified employees and applicants for employment regardless of race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other classification prohibited by applicable law. 

For additional information on BWAM, please visit www.BellwetherAM.com