Executive Assistant

Executive Assistant

Job Description

Your Job

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU. 

About Us

Huggies®. Kotex®. Kleenex®. Depend®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

As the Executive Assistant, you will act as a business support specialist and will provide confidential secretarial and administrative support to the General Manager of Central Europe and Ukraine, reporting directly to him.

Location: we can offer a hybrid model (on remote / Kyiv Office) for candidates already based in Kyiv Area. And we can offer totally remote model for the period of martial law.

YOUR KEY ACCOUNTABILITIES:

• Manage calendars, set up meetings and ensure follow through of logistics where required (including preparation of meeting resources, arrangement of transport and working meals).

• Handle complex travel arrangements including long-haul travel arrangements and travel visa applications.

• Attend key meetings with the Directors and ensure timely and proper follow ups.

• Manage and submit expense claims and follow up / follow through on action plans.

• Interact with all departments to meet Kimberly-Clark business objectives.

• Look after office administration responsibilities i.e. managing Admin, ensuring effective reception and customer service is provided to all internal/external customers; ensure the office and facilities are maintained at an optimum functional level.

• Ensure that Corporate Compliance Policy, Safety and Security Policy are always adhered to.

• Assist in leading and managing assigned functional or administrative projects when required.

• Implement the Making Lives Better program for employees and social initiatives.

• Event management.

• Support Internal Communications.

• Any other support and admin assistance.

WHAT WE NEED FROM YOU:

• Previous background with proven track records of supporting senior management level.

• Experienced in managing tight calendars and setting up Video Conference / meetings across countries (managing different time zones).

• Experienced in supporting expatriates.

• Proficient in MS Office, admin functions with adequate business knowledge.

• Confident, driven self-starter, able to work independently with minimal or no supervision.

• Adaptable, proactive, and able to exercise initiatives and to communicate and work with all levels.

• Resilient, meticulous, focused and able to think out of the box.

• Comfortable working with numbers.

• Fluent English and Ukrainian

We Offer

Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.

To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

Please submit your CV in English as it will be considered by English speakers.

In the meantime, please check out the careers website.

#LI-Hybrid

And finally, the fine print….

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation and immigration visas support for this role.

Primary LocationUkraine- Kiev

Additional Locations

Worker TypeEmployee

Worker Sub-TypeRegular

Time TypeFull time