Executive Assistant

FreshRealm - CONNECTING THROUGH MEALS

At FreshRealm we aspire to be THE fresh meal company. Fresh meals are our focus, and we are passionate about revolutionizing this rapidly growing category. 

FreshRealm develops, sources, commercializes and assembles fresh meals. Fresh meals, including meal kits, ready-to-heat and ready-to-cook offerings are 100% our focus. We partner with leading Grocery, Convenience and Omni channel retailers to deliver the very best meals to their customers. Our success is measured by the success of our retail partners. Service, quality and consistency are our obsession, and we take pride in every meal that our customers place on their shelves.

At FreshRealm meals are more than a source of nutrition, they are our passion. Meals are the heart of a timeless ritual of sitting down to connect with family, friends, and ourselves. We are proud to play a small part in the ritual of “connecting us through meals”.

If you are a leader looking to build the future of fresh meals, you are growth minded and thrive in an entrepreneurial environment, or you are excited to work with the country’s largest retailers, go to market with the best in product quality and work with industry leaders that care for each other and their communities, FreshRealm is the perfect fit for you. 

GENERAL JOB DESCRIPTION

FreshRealm is seeking a bright, energetic, highly organized, and self-motivated Executive Assistant to support the executive leadership team. In this position, the successful candidate will interface with all levels of employees and management, including Board of Directors and senior management, to support our ELT members in the execution of a broad range of initiatives. Exceptional communication skills, meticulous attention to detail, and an understanding of discretion will be important skills as this individual will play an integral role in ensuring a high level of success for our executive team and the organization as a whole.

They will create presentations, compose leadership correspondence, manage calendars, plan events, create meeting agendas, and any other tasks, including project management and logistics, follow ups on meetings, and board and other strategic meeting agendas, management and logistics. This position may be remote and will require some travel.

MAJOR DUTIES AND RESPONSIBILITIES

• Partner with HR, Legal, and Finance teams as well as outside consultants on a variety of projects including program design, analysis, budgeting, and implementation of new compensation programs
• Compile and evaluate quantitative and qualitative compensation related data sets against internal and external benchmarking, ensuring pay practices are competitive within our industry and compliant with all federal and state requirements (i.e. FLSA, minimum wage, pay transparency regulations, etc.)
• Research best practices to identify compensation opportunities (executive comp, pay for performance programs, compensation mix, etc.) and suggest solutions based on market trends
• Serve as project lead for salary surveys and compensation process implementation. Maintain and prepare compensation related data (salary structure, job description library and related job descriptions, rewards matrices, etc.) for current employees and open positions. 
• Work with the HRIS team to ensure that system design meets compensation requirements and data is updated to reflect changes to salary structures, bonus programs, benchmarking, etc.
• Regularly provide analysis to assess effectiveness and quality of compensation plans and programs. Generate reports, analyze data, summarize and present results as needed and ensure integrity of data and reporting methodologies.
• Assist in budgeting and forecasting headcount, payroll and equity needs by department
• Collaborate with Talent partners to develop competitive compensation offers and obtain approvals where necessary
• Generate reports as needed for compensation and equity related items for insight and analysis to Executive team, Board, Finance, People Team, Legal and Payroll as needed. Serve as liaison to assist with Compensation-related items.
• Create educational/informational materials and communicate compensation plans, policies and procedures to a variety of audiences and populations. Develop and document procedures to streamline processes and ensure compliance with regulatory requirements, and work with HR partners to educate leadership.
• May be called upon to support day-to-day administration of FreshRealm’s equity programs
• Other duties as assigned

QUALIFICATIONS 

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 3+ years of progressive Corporate Compensation Experience
• Experience with market pricing and compensation survey analysis
• Proficiency with Excel or Google Sheets, including creating and working with pivot tables, v-lookups, etc.
• Working knowledge of HRIS and Benefit Admin platforms required. Familiarity with Ceridian Dayforce a plus
• Ability to build credibility with business leaders and cross-functional partners throughout the organization
• Strong attention to detail, analytical skills with ability to interpret data and make strategic recommendations
• Ability to work independently and to manage multiple projects in a fast-paced environment
• Positive outlook and eagerness to learn and assume additional responsibilities
• Excellent organizational, verbal and written communication skills
• Confidentiality and integrity
• Experience working with mergers and acquisitions is a plus

KEY COMPETENCIES

• Drive for Results: Can be counted on to deliver what is required to advance the company; takes ownership of work from start to 100% finished work, bringing others along with focused intensity.
• Agility: Demonstrate flexibility when priorities shift, or demands change. Persevere as new challenges arise and apply key learnings to grow individually and influence growth in the organization. 
• Lead with Relationships in Mind: Treat partners and co-workers like family, with respect and a curiosity to understand unique positions and backgrounds. 
• Champion the Future: Support our mission of paving the future of the fresh food industry. Be the subject matter expert in your area, prioritize actions and decisions to move the company forward, and execute on our competitive strategies.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT & CONDITIONS

Working Conditions: Work is conducted remotely via company issued laptop and company approved enterprise applications/software. 

Physical Requirements: May spend several hours at a time using a computer to create reports, analyze data and respond to inquiries and issues.  

Covid-19 protocols are consistent with State Regulations