Executive Assistant

We are looking for a highly motivated individual to join ERM Australia as an Executive Assistant to the Partners.

The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks, and should be able to work independently with little or no supervision.

A highly resourceful team-player, the candidate should be comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

• Completes a broad variety of administrative tasks for the partners including; managing an extremely active calendar of appointments; completing expense reports; completing time summaries; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging  detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings.
• Anticipating the partners’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
• Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
• Enhances partners’ and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
• Assists in coordinating the agenda of senior management team meetings and offsites.
• Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
• Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
• Effectively handle related activities and communications relating to the various management teams in which the partners participate, with a high degree of professionalism, accuracy and confidentiality.
• Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.
• Perform additional duties as assigned.

Qualification:

• Bachelor’s degree
• Excellent verbal and superior writing and report presentation skills are essential.
• Excellent PPT and Microsoft Excel skills. Advanced skills in Microsoft Office, including Word, PowerPoint and Excel and others
• Excellent English language skills are essential, at least one additional language is an advantage
• Minimum 6 years working experience in International Organizations supporting fast paced executives

Requirements for this role:

• High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role
• High on ownership & integrity
• Is sharp, smart, quick witted, multitasker to keep the partners on track
• Demonstrated success where personal results and accountability are evident
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• To be a self-starter who can anticipate the next step in a sequence and do it without waiting to be asked
• Can operate independently and remotely from a supervisor
• MIS such as WorkDay and Salesforce.
• Based in Sydney office
• Predominantly working from the office