Executive assistant

Executive Assistant 

Support Skillsoft’s Executive Leadership Team in a fast-paced, dynamic environment. This person will partner with and work cross-functionally with the ELT along with external stakeholders. This experienced individual will use discretion and diplomacy to support the functional leadership. This person must exhibit excellent time management, logistics planning, organization, and attention to detail to ensure flawless execution of multiple priorities. The ideal candidate will be highly self-motivated with exceptional communication skills, sound judgment, follow through and impeccable work ethic. 

Department Specific Responsibilities/Projects: 

• Coordinating and planning travel related to internal and offsite events for the ELT. 

• Communicating and establishing collaborative working relationships with the ELT, Senior Leaders and external stakeholders. 

• Maintain and distribute monthly/weekly/daily reports using Microsoft Excel. 

• Coordinating various calls, meetings, and notes for the ELT. 

• Stay on top of and help prioritize and streamline key processes requiring ELT attention and approval. 

• Partner with the ELT to support the needs and priorities of the group. 

• Work independently and within teams on special, nonrecurring, and ongoing projects.  

• Act as a project manager for special projects associated with the department. 

OPPORTUNITY HIGHLIGHTS: 

• Provide administrative support as required including but not limited to, maintaining calendars, coordinating travel arrangements, preparing, and submitting expense reports. 

• Schedule and coordinate complex meetings bringing together geographically dispersed teams via technology and travel, managing logistics, and documenting follow up activities.  

• Function as "gatekeeper", creating win-win situations that maximize business efficiency and productivity.  

• Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations. 

• Act as a true partner and assistant, preserving the confidentiality of information related to the organization and teams. 

• Develop understanding of the business priorities and goals for the functions; use knowledge and understanding in prioritizing meeting requests. 

• Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various substantive inquiries requiring technical/functional knowledge. 

• Implement ongoing process improvements using technology and best practices to help the organization reach our goals