Executive Assistant

PLEASE NOTE: This role will work PST (Pacific Standard Time) hours.

Udacity is seeking an Executive Assistant who has a natural passion for problem solving and excels in a dynamic and fast paced environment to support our CEO.  This is a high impact role that requires strong organizational skills, ability to work autonomously and collaboratively, and the ability to successfully manage multiple projects and priorities.  Our ideal Udacian has a bias for action, a roll-up-your-sleeves attitude, outstanding attention to detail, and can communicate complex information across all levels of the business.

In this role, you will:

• Manage complex calendars and schedules, book and arrange travel, including complex and detailed itineraries, complete expenses reports, etc.
• Help maximize the time of the CEO in alignment with his priorities, ensure schedule is followed and respected
• Communicate directly with key leaders, stakeholders both internal and external on behalf of the CEO
• Prepare and/or review key, and often confidential and/or time-sensitive, correspondence including presentation decks and materials
• Organize events and meetings from concept to execution
• Coordinate and plan all logistics related to Board of Director meetings
• Play a lead role with the Administrative Assistant group and mentor new members
• Be the voice for continuous improvement in approach and processes
• Build relationships and camaraderie among the team
• Influence without authority and serve as a role model
• Special projects, as assigned (which could include travel).

What we look for:

Skills and Abilities:

• Excellent organizational skills and ability to prioritize and multi-task to meet deadlines and drive outcomes in a fast-paced environment
• Strong customer service and responsiveness with exceptional attention to detail and bias for continuous improvement
• Professionalism and integrity, with the ability to handle confidential information with discretion
• Composure, good judgment, and the ability to find solutions
• Strong interpersonal skills and collaborative, with the ability to build relationships quickly and influence without authority across diverse people (broadly defined)
• Excellent communication skills, both verbal and written
• Critical thinker with the ability to anticipate needs and proactively address challenges
• Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency
• Ability to quickly learn new processes, tools, and technologies with a growth mindset

Years and Type of Experience:

• 8+ years administrative assistant experience supporting c-suite level executives
• Experience organizing meetings and events
• Strong proficiency in Google Suite
• Facile with modern technology (e.g., Zoom, video conferencing, in-room collaboration tools, etc.)
• Desirable, experience supporting a CEO and Board of Directors