Executive Assistant

Position Overview: 

The Executive Assistant will partner with two of our C-level Executives to start to support their day-to-day work as well as longer term priorities. Supporting key leaders in our organization, you'll often be the first point of contact on behalf of the Executives, interacting with both internal and external stakeholders. This is a great opportunity to make an impact not only with the Executive team, but also with the broader organization to help drive successful business outcomes. 

Responsibilities: 

· Manage the calendar for two to three of our Senior Executives: balancing priorities against long and short-term requirements. 

· Manage a diverse set of projects, including developing basic project plans and subsequently driving to successful execution. 

· Organize and support key management meetings, events and processes, including weekly leadership meetings and monthly & quarterly reviews. 

· Co-create leadership presentations for key meetings and workshops. 

· Attend meetings with executives to capture action items and follow up on deadlines.

· Facilitate communication and collaboration between the Engineering and Product Management teams.

· Act as a strategic partner to the Executives, contributing to the efficiency and effectiveness of processes.

· Manage travel planning and coordination.

· Prepare and track executive expense reports and purchase orders. 

· Handle details of a confidential and critical nature. 

· Understand our business and functional missions, aligning priorities and projects to that mission. 

· Serve as an employee experience advocate and help shape the employee experience. 

· Develop and maintain in-depth knowledge of company operations, policies, and procedures. 

· Create and maintain alignment on key business initiatives with the other Executive Assistants. 

Qualifications: 

· 3+ years of Executive Administration experience supporting senior executives in a fast-paced environment. 

· Proven track record of success working within a high-growth software/technology company; start-up experience a plus. 

· Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization and our customers and partners. 

· Exceptional organizational skills. 

· Experience with Engineering and Product Management environment is a plus.

· Demonstrated ability to solve problems creatively. 

· Ability to balance appropriately the business needs of speed in decision making and of thoughtful care. 

· Ability to identify opportunities to drive efficiency and proactively address. 

· A positive, can-do attitude. 

· Skills in self-starting, and the ability to see both the big picture strategy as well as the smaller executable details. 

· Ability to work well with groups and find win-win solutions to problems. 

· Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment. 

· Ability to collaborate with stakeholders in different teams to influence change through a matrix organization. 

· Strong organizational, analytical skills and problem solving ability – both strategic and tactical planning. 

· Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Advanced Outlook calendar management is critical. 

· Experience with event planning & coordination to include support for large meetings, off-sites, and company events. 

· Ability to flex schedule to meet business needs when needed. 

· College degree preferred but not required.