Executive Assistant

Supernal is at the forefront of creating emerging mobility solutions that will foster the development of human-centered cities. We are designing a completely new electric vertical take-off and landing (eVTOL) aircraft tailored to the mobility needs of future cities. This allows passengers a seamless intermodal journey that safely transports them to their final destination. We fuse research in autonomy, robotics, aviation and services to define a new category of mobility for the world’s communities. We believe in creative thinking and collaboration to help build a better mobility experience for everyone, improving people’s ability to move – whether for work or play.

The Executive Assistant will be responsible for providing the suite of administrative functions to Supernal’s Chief Planning and Coordination Officer in the Planning and Coordination department. This is a highly visible role, requiring collaboration with various levels of leadership and the company, maintain high levels of professionalism and confidentiality, have unmatched organizational skills and an ability to succeed in a fast-paced workplace. This role will establish working relationships with high-level executives and contribute to the overall efficiency of the organization.

• Handle day-to-day scheduling, calendars, communications, events, and agendas to ensure the Chief Planning and Coordination Officer can complete their obligations in an organized and efficient way.
• Organize meetings and events, including scheduling, reminders, creating agendas and meeting materials, taking meeting minutes and organizing in-office requirements (catering, conference rooms, etc.)
• Ensure leaders are well-informed of priorities, timelines, and challenges in a timely manner
• Interface and collaborate with the Facilities Site Manager(s) for offices to align with the smooth functioning of the office space and to build a sense of community within the office and a welcoming environment for visitors (whether they are internal Supernal employees traveling to the site; external visitors; or HMG colleagues that may be in Irvine on business)
• Coordinate with other Executive Assistants regarding activities and requests for the Chief Planning and Coordination Officer when traveling to other Supernal Offices
• Provide additional administrative support, including but not limited to: domestic and international travel management, receive and direct daily visitors appropriately, answering, screening, and forwarding incoming phone calls, receive and distribute mail, laiasing between Chief Planning and Coordination Officer and internal and external contacts, act as a gatekeeper, responding and raising information to Chief Planning and Coordination Officer as needed, and expense management and event registrations
• Other duties and special projects as assigned

• Bachelor’s degree in Business Administration, Communication, or related field preferred
• A minimum of five (5) years of relevant experience (an equivalent combination of education experience may be considered)
• Highly developed written communication skills, including report writing, presentations, and email correspondence
• Strong interpersonal skills and the ability to interface and build relationships with a wide variety of internal and external collaborators
• Advanced experience in the Microsoft Office Suite, especially Microsoft Word, PowerPoint, Excel, and Outlook
• Ability to handle multiple deliverables in a fast-paced environment
• Excellent organizational skills, with a strong attention to detail
• Exceptional ability to independently prioritize and accomplish work within time constraints
• Strong analytical and problem-solving skills
• Ability to act with integrity, professionalism, and confidentiality
• Comfortable knowledge of Adobe Acrobat Pro

• Prior experience working with a global company preferred

Any offer of employment is conditioned upon the successful completion of a background check. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, citizenship, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. Individuals with disabilities may request to be provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation at: [email protected]

This position will include access to certain technology and/or software source code, that will be subject to U.S. export control laws. If an export license or other export control authorization is required in connection with your employment, your employment is contingent upon Supernal’s receipt of such license or authorization and approvals and your continued compliance with all conditions and limitations contained in such license or authorization.