Executive Assistant

Company Description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Team:

Mattel Finance hires leaders. Every one of our finance professionals works in a global finance organization interacting with senior leadership and with the accountability and responsibility to grow a career. We are a strong and nimble finance department focused on driving business results in the most cost-effective manner. We pride ourselves on consistent processes, fast decisions and increased accountability.

Job Description

The Opportunity: 

The Executive Assistant position is responsible for the Corporate Controller's Office leadership team and reports directly to the Sr Vice President & Corporate Controller.

The position is responsible for general administrative support, knowledge of Mattel's administrative policies and processes, as well as relationships developed within the executive team.

What Your Impact Will Be: 

• Manage a busy schedule, calendar, and correspondence for the SVP/Controller ("SVP") and leadership. The SVP and leadership team have multiple meetings, and extensive communication with direct reports, staff, colleagues, and external providers in various time zones globally. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Complete efficiently and accurately a broad variety of administrative tasks that facilitate the Controller department's ability to effectively lead the organization, including: assisting with special projects; coordinating IT desktop issues; designing and producing complex documents, reports, and presentations as needed; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
• Prioritize executive's schedule and needs based on knowledge of needs & priorities (i.e. act as a "gatekeeper" and "gateway" role, and demonstrate ability to maintain credibility, trust, and support.) Determine appropriate course of action, or response, exercising proper judgment, especially on matters of a confidential or critical nature. 
• Anticipate, actively manage, and execute the SVP and departmental business needs.
• Manage all aspects of the department's office services including phone coverage, booking meeting rooms, and supply management and replenishment.
• Juggle multiple tasks and projects accurately, including support of the department during the close process, with the ability to grow to take on more in support of the team.
• Assistance with the preparation of the agenda and distribution of materials for Audit Committee meetings.
• Assistance with materials for other various meetings including presentations, drafting agendas, compiling information, etc. 
• Tasks such as obtaining staff meals when calendar schedule requires, interacting with the other assistants and teams. 
• Execute other ad hoc requests from the executive and department. 

Qualifications

What We’re Looking For: 

• 7+ years administrative experience supporting at the senior executive level.
• A bachelor's degree is preferred, but not required.
• Strong verbal and written communication skills. Experience working with international and domestic teams, multiple time zones and multiple languages.
• Strong organizational skills and attention to detail. Make appropriate, informed decisions regarding priorities and available time. Ability to deal with and handle changing schedules quickly and efficiently.
• Expert proficiency with Microsoft Office -- Outlook, Word, Excel, Power Point, etc. 
• Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround; strong problem-solving skills are required.
• Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles and to establish effective relationships at all levels of the organization.
• Be strongly self-motivated, decisive and able to work in a fast-paced environment.
• Be proactive and capable of working as a member of a team, as well as independently.
• Possess the desire and commitment to take on increasingly greater levels of responsibility.
• Be trusted and loyal; maintain a high level of integrity and discretion in handling confidential and sensitive information.
• Cultural sensitivity towards employees and visitors.
• Understanding of how to represent an executive office and acting with sensitivity around this.
• Ability to think ahead, anticipating important needs and meetings.
• Ability to treat external parties as true partners, understanding that their success will lead to Mattel's success.
• Flexibility to come in early or work late, as necessary and where approved.
• Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.

Hourly:
The base hourly rate for this position is between $35.00 and $42.50 
**This range is indicative of projected hiring range, however base hourly rate will be determined based on a candidate’s work location, skills and experience.

Additional Information

Don’t meet every single requirement? At Mattel we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Our Approach to Flexible Work:

We embrace a flexible work model designed to empower a culture of growth, optimism, and wellbeing, where every employee can reach their full potential. Combining purposeful in-person collaboration with flexibility, our focus is to optimize performance and drive connection for moments that matter.

Who We Are:

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in more than 195 countries in collaboration with the world’s leading retail and ecommerce companies.

Mattel is recognized as a Great Place to Work™ and as one of Fast Company’s Best Workplaces for Innovators in 2022.
Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.
Mattel is an Affirmative Action/Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers including minorities, females, veterans, military spouses, individuals with disabilities, and those of all sexual orientations and gender identities.

Videos to watch:
The Culture at Mattel
Mattel Investor Highlights