Executive Assistant

Executive Assistant to Head of Operations for EMEA

Location: Leeds

The Executive Assistant to the Head of Operations will play a crucial role in ensuring the smooth operation of the Operations department. This position requires a highly organized individual who can manage multiple priorities, maintain confidentiality, and exhibit excellent interpersonal skills. The ideal candidate will serve as a trusted partner to the Head of Operations, facilitating communication and collaboration across the organization.

Here are some of the EXCITING things you’ll get to do: 

• Provide comprehensive administrative support to the Head of Operations, including managing calendars, scheduling meetings, organising travel arrangements and expenses.
• Prepare and edit correspondence, presentations, and reports for internal and external stakeholders.
• Coordinate and assist in the planning of departmental events, meetings, and training sessions.
• Act as a liaison between the Head of Operations and other executives, employees, and external partners.
• Maintain and organize files and records, ensuring easy access to important documents.
• Conduct research and compile data to assist in decision-making processes.
• Support the Head of Operations in project management by tracking deadlines, deliverables, and progress of initiatives.
• Handle confidential information with discretion and professionalism.
• Assist in onboarding new employees and other onboarding tasks as needed.

Here are some of the things you'll bring:

• Experience supporting C-Suite level or above
• Excellent organisation skills, with a high degree of accuracy at a fast pace with an ability to prioritise.
• A can-do approach, willing to take on any task that needs doing.
• Strong Microsoft skills including Word, Excel & PowerPoint.
• Ability to build and maintain strong and trusting relationships with stakeholders at all levels, both internally and externally.
• Demonstrate a high level of professionalism, confidentiality, and trust at all times.
• Confident at making decisions, and challenging requests where necessary whilst Identifying risks or conflicts and developing solutions.
• Flexibility to occasionally work additional hours as necessary to fulfil the requirements of the role and meet the business needs.