Executive Assistant

Started in 2016, FreedomCare is a Healthcare company that is innovating and revolutionizing the way home care is delivered.  We bring dignity and support to patients needing care in their homes and to the caregivers who care for them.  We’re the largest consumer-directed home care agency in NY State, and are continually expanding our areas of focus including operations in other states and tech-based innovations.  

We pride ourselves on our values which drive the level of care that we deliver to our patients:

• Here For You (An attitude of service, empathy, and availability)
• Own It (Drive and ownership)
• Do the Right Thing (High integrity)
• Be Positive (Great attitude and a can-do positive approach to challenges)

Join our team and make a positive impact on the lives of others! We are looking for an Executive/Personal Assistant for our CEO. 

This is an in-office/on-site role with time divided between our Lake Success, NY and New York, NY offices.

Department & Position Overview:

This Executive/Personal Assistant will support FreedomCare’s CEO across multiple verticals.  This role will be supporting the CEO to strategically manage his time and priorities in an exciting and fast-growth environment.  

Everyday You Will:

• Provide administrative support to FreedomCare’s CEO encompassing a variety of tasks including (but not limited to): 
  • Proactively manage complex calendars and scheduling 
  • Coordinate virtual and in person meetings; prepare for meetings by arranging meeting sites, create and provide necessary documents/presentations, contacts meeting attendees as needed 
  • Coordinate and arrange all logistics for senior leadership meetings and events: draft agendas, develop and distribute meeting materials; record and share meeting minutes when necessary 
  • Coordinate and organize external business meetings 
  • Partner closely with the CEO to keep them informed on upcoming commitments and responsibilities; follow up as needed 
  • Act as a primary point of contact for the CEO for internal and external inquiries, including confidential inquiries 
  • Act as a gatekeeper for seamless communication between the CEO and the internal team and external partners by regularly drafting internal/external communications, reports, etc. 
  • Manage travel arrangements including flights, hotels, & ground transportation 
  • Identifying gaps in tasks or processes and create solutions; make sound judgments and recommendations to ensure a smooth day-to-day 
  • Assist with special collaborative and independent projects 
• Complete personal tasks on a regular basis including (but not limited to): 
  • Pick up and sort mail from CEO’s home 
  • Process payments for bills in a timely manner 
  • Create expense reports on a monthly basis 
  • Schedule appointments for CEO and his family as needed 
  • Take cars to be cleaned and serviced when needed 
  • Run personal errands on an ad hoc basis 
  • Assistance with bookkeeping responsibilities as needed 

Ideal Candidate Will Possess:

• 4-7+ years of relevant experience supporting senior level leaders
• Driver's license and own reliable transportation
• Ability to manage concurrent tasks with a strong degree of accuracy 
• Ability to work with discretion and tact to handle confidential information 
• Strong typing skills; comfort using a spreadsheet and other reporting tools 
• Experience in Microsoft Suite (Word, Excel and PowerPoint) 
• Exceptional verbal and written communication skills, including proofreading, grammar, spelling with a high level of accuracy 
• Ability to multitask and prioritize competing priorities with a strong sense of urgency 
• Strong organizational and time management skills 
• Ability to work independently, set goals, create and implement action plans and make significant progress towards goals 
• Highly detail-oriented, being able to connect the dots across multiple touch points (emails, meetings, etc.)  
• Ability to manage multiple priorities and make clear and timely decisions 
• Ability to calmly manage interruptions and changing priorities; complete tasks with or without established procedures  
• You are agile and thrive in a fast-paced, changing environment 
• You are a team player with positive “can do” attitude 

Nice-to-Haves: 

• Experience working within in a growing start up environment 
• Prior experience in accounting/bookkeeping  

Why work at FreedomCare?

We are here for you and committed to providing a best-in-class employee experience.  We offer competitive compensation, medical benefits, retirement plans, wellness programs, fun company events and ongoing learning opportunities to grow your career.

This is a place where your voice matters, where we build great relationships, and your work has meaning and a tangible positive impact on others!

At FreedomCare, we celebrate diversity and are committed to creating an inclusive environment for all employees. We are an Equal Opportunity Employer and do not discriminate based upon race, religion, color, national origin, ancestry, age, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, status as a protected veteran, status as an individual with a disability, citizenship or immigration status, or other applicable legally protected characteristics.

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