Executive Assistant

COSM

Cosm is a global technology company pioneering the future of immersive reality. We build end-to-end immersive experiences and develop technology that enables people to experience entertainment like never before. Cosm works across three primary markets—Sports and Entertainment, Science and Education, and Parks and Attractions—while pushing the boundaries of design, technology, and service. Our technology is used by the world's biggest entertainment brands to create mind-blowing immersive experiences for millions of guests.

Cosm is a rapidly growing organization with ambitious plans for 2022 and beyond. We have built a strong company culture based on mutual respect, accountability to each other, intense curiosity, and a bold shared vision. Our technology is used around the world and across many industries and markets to create mind-blowing immersive experiences for millions of guests and we democratize access to the most sought-after experiences on the planet.

LOCATION: Onsite Los Angeles, CA (Playa Vista)

REPORTS TO: CEO

For CA-based applicants: The base salary range for this position is $75,000-$95,000

The Executive Assistant serves as the primary point of contact for internal and external contacts on all matters pertaining to the CEO. This role will support the CEO in a busy, creative, and fast-paced environment. The ideal individual will be able to exercise good judgment in various situations, with strong written and verbal communication, administrative and organizational skills, and maintain a realistic balance among multiple changing priorities. Must be able to work under pressure at times to handle a wide variety of activities and must be able to handle confidential matters with discretion. 

• Complete a broad variety of tasks including managing an extremely active calendar of appointments; completing expense reports; composing and sometimes preparing confidential correspondence; arranging travel plans, itineraries, and agendas
• Plan and coordinate schedules. Provide a "gatekeeper" role for direct access to their time and office
• Communicate directly and on behalf of the CEO to executives, staff, and outside contacts
• Research, prioritize, and follow up on incoming issues and concerns, including those sensitive or confidential. Determine the appropriate course of action, referral, or response
• Oversee management of the LA office, including but not limited to executing interior projects, maintaining inventory, onboarding vendors, liaising with building management & security, overseeing fire/life safety inventory & drills, onboarding new hires and parking access, and handle all work maintenance orders
• Be the physical daily office presence Monday through Friday, serving as the primary point of contact for greeting guests, managing guest experience, receipt and management of packages.
• Responsible for office vendors, addressing vendor-related issues and timelines
• Plan & execute company & office events, sourcing locations & vendors
• Work closely and effectively with the C-Suite team so that they are well-informed of upcoming
  commitments and responsibilities, following up appropriately. Provide detailed bios and backgrounds on upcoming and important priority meetings, so the team is prepared
• Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures

• You have a strong work tenure: minimum 5+ years' experience as executive Assistant, Entertainment and Media a plus; experience working at a global organization a plus
• You are highly organized and enjoy problem-solving
• You can work in a fast-paced environment , meeting deadlines, and be adaptable to various competing demands
• You have excellent communication skills, both written and verbal
• You thrive on delivering excellent customer service
• You have strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
• You are a team player with the ability to build relationships with all levels of employees, as well as outside contacts
• You have a proven ability to handle confidential information with discretion
• You are highly proficient with all modern business and communication-related software - including the MS Office suite of business tools and virtual collaboration software

 Cosm is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.