Executive Assistant

Project Farma (PF) is the leading advanced therapy technical operations consulting company in the life science industry. We consult in the pharmaceutical, biotechnology, medical device, and gene and cell therapy industries providing cGMP and industry best practices to our clients. We are an industry leader in providing project management, validation, engineering, quality/compliance, and consulting services to support finding ground-breaking treatments and solutions. Our clients include early-stage startups, established life science companies and CMOs / CROs. Our family-oriented culture strives to develop and leverage your interpersonal skills and technical experience for long term success.
Project Farma is a wholly owned subsidiary of Precision Medicine Group, LLC, a leading global life sciences company with over 2,000 employees.

Purpose and Scope of Position

Project Farma’s Executive Leadership Team is a dynamic, high-energy team looking for an Executive Assistant who enjoys working on a variety of projects in a fast paced and agile environment. The Executive Assistant will ensure Leadership’s productivity is enhanced by managing and anticipating needs, serves as a valued member of the team and fosters strong working relationships. The ideal candidate is proactive, articulate, and highly organized. 

Responsibilities of the Executive Assistant include but are not limited to: 

• Provide daily support to Executive Level Leadership in a fast-paced environment while remaining flexible, proactive and efficient:
  • Coordinate and manage multiple complex calendar schedules with thoughtfulness and advanced planning
  • Coordinate and attend meetings with internal and external participants including creating meeting materials, managing meeting logistics, and taking meeting 
    minutes
  • Assist in the creation of PowerPoint decks for companywide events and executive meetings
  • Plan and coordinate all aspects of domestic and international travel using discretion, sound judgment, cost analysis, and thoroughness; proactively troubleshoot and addresses travel conflicts when needed
  • Prepare accurate expense reports with required documentation
  • Review, prioritize, flag and respond to high priority communications (emails and documentation)
  • Act as a liaison between internal and external groups including drafting, formatting and distributing communications 
• Proactively look for ways to make processes more efficient
• Perform special projects and/or additional duties as assigned
• Provide cross functional support to other departments including Human Resources, Marketing, and Business Infrastructure as needed

The successful Executive Assistant must have/be:

• Bachelor’s degree or equivalent experience
• Minimum 3 years of experience providing administrative support to senior level leadership
• Proficient in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
• Self-motivated with a strong attention to detail
• Excellent organizational skills and multi-tasking capabilities with the ability to prioritize multiple critical tasks and proactively communicate status effectively
• High level of commitment and attention to detail with forward-thinking capabilities; ability to anticipate needs and potential obstacles
• Great soft skills, excellent verbal and written communication
• Demonstrate strong personal attributes that include: dedicated work ethic, teamwork, professionalism and the ability to see the "big picture"
• Ability to work independently, anticipate next steps and exercise discretion and confidentiality
• Ability to effectively prioritize competing requests and switch focus as needed

In return for your skills, knowledge, and passion, Project Farma offers a wide range of benefits including:

• Competitive salary based on experience
• Bonus to reward your commitment
• Paid Time Off
• Health Insurance
• Continued Education Program
• 401k plan with company match 

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.