Executive Assistant

Executive Assistant

The Executive Assistant handles administrative tasks and prioritizes correspondence, allowing Senior Executives to focus on decision-making and higher-level responsibilities. This role will serve as a business partner between the executive team and our team members, in turn contributing to enhanced organization and planning, supporting leaders to be more effective in their roles. This role will provide executive-level administrative support; primarily scheduling meetings, maintaining calendars, and project-related tasks. This role will support Sr Leader with busy calendars, travel, correspondence as well as prioritizing workload and communications. You will be the operational engine providing functional oversight in support of this Sr Leader.  

Roles and Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
• Answering and directing calls to appropriate executives and parties, taking messages
• Greeting visitors and determining access to appropriate parties
• Overseeing administrative policies within an organization and the office; recommending changes as appropriate
• Reading and analyzing emails, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner
• Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations
• Prepare reports, collect and analyze information; prepare presentations
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes
• Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup, and other functions
• Coordinate finances, assist with budget preparation and expense reporting
• Self-Knowledge; Knows personal strengths, weaknesses, opportunities, and limits; seeks feedback; gains insights from mistakes; is open to criticism
• Prepare executive responses to routine memos, letters, or correspondence
• Delegate tasks and responsibilities to other staff members when appropriate
• Priority Setting Spends his/her time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial many aside
• Interact with customers when appropriate and problem solve; Report problems to executives when they cannot be resolved for attention
• Evaluate policies to ensure they comply with corporate rules and mission
• Must be willing to travel within the US
• Other duties as assigned

Qualifications

• B.S. in Management or related field (preferred)
• 5 years administrative support or executive assistance
• Problem-solving ability
• Advanced MS Office experience 
• IT trouble-shooting experience (basic skills)
• Some corporate event knowledge and ability to execute summits
• Strong organizational skills and the ability to multi-task
• Subject to background check per state cannabis regulations
• Ability to self-start and manage within a complex cross-functional company
• Ability to act as gatekeeper and escalate relevant information to executives as needed
• Excellent verbal and written communication skills
• Confidentially and the ability to prioritize are key requirements

Hiring range for this position is $93,000 to $114,000 per year.