Executive Assistant

About Us: Cotronics is a leading manufacturing and distribution company of high temp adhesives, based in the vibrant borough of Brooklyn, New York. With a commitment to innovation, quality, and excellence, we have established ourselves as a key player in the industry. We are seeking a dynamic and highly organized Executive Assistant to support the President.

Position: Executive Assistant

Responsibilities:

Administrative Support:

• Manage the President's calendar, schedule appointments, and coordinate meetings.
• Maintain and update itineraries for internal meetings.
• Screen and prioritize incoming emails, calls, and correspondence.
• Prepare and edit documents, reports, and presentations as needed.
• Prepare (or assist with) meeting agendas, attend meetings and record minutes.
• Ensure the President is well-prepared for all meetings with necessary notes/materials/information.
• Follow up on action items resulting from meetings.

Communication and Coordination:

• Act as a liaison between the President and internal team members and selected external vendors and/or clients.
• Coordinate and organize special projects as directed by the President.
• Prepare correspondence to internal team and to outside clients/vendors as needed and directed.
• Keep the President organized by proactively staying ahead of (and anticipating) what is coming due (projects/meetings/etc.).

Information Management:

• Maintain confidentiality and handle sensitive information with discretion.
• Organize and maintain electronic and hardcopy files for the President.
• Conduct research and compile data to assist the President with projects that require detailed analysis.

Qualifications:

• Bachelor’s degree in business administration or related field preferred.
• Proven experience as an executive assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive and confidential information with discretion.
• Detail-oriented and able to work independently with minimal supervision.
• Prior experience working in an administrative role in a manufacturing company, a plus.

Benefits:

• Competitive salary
• Health insurance
• Retirement savings plan
• Professional development opportunities
• Collaborative and inclusive work environment

If you are a proactive and detail-oriented individual with the ability to thrive in a fast-paced environment, we invite you to apply for this exciting opportunity to contribute to the success of Cotronics. Please submit your resume and cover letter to [email protected].

Cotronics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.