Executive Assistant/ Analyst 1099

POSITION: Analyst
LOCATION: Alexandria, VA (On-Site)
CLEANRENCE REQUIRED: Public Trust
Red Carrot is seeking an Analyst to join a team to support our federal government client. This analyst must be capable of providing all-encompassing administrative support and managing day-to-day administrative affairs efficiently. You will be required to be in the office located in Alexandria, VA.
KEY RESPONSIBILITIES: 
Administrative Responsibilities:

• Manage day-to-day administrative operations, including scheduling and maintaining the client’s calendar, coordinating meetings, and resolving scheduling conflicts.
• Provide high-level administrative support by preparing agendas, presentations, reports, meeting materials, and minutes.
• Proficiently use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to format reports, maintain databases, track systems, and manage documents.
• Handle communications, including drafting email responses, screening and directing calls, and managing stakeholder email/distribution lists.
• Compile and analyze metrics for social media, web, and other relevant platforms, providing data-driven insights to inform strategy.
• Coordinate administrative tasks such as travel, training requests, reimbursements, and interviews, ensuring clear communication with internal teams and external stakeholders.
• Maintain effective working relationships with clients, contractors, and staff, consistently demonstrating professionalism, diplomacy, and tact.
• Oversee project planning and execution, including setting targets, delegating tasks, ensuring synergy between teams, and adjusting schedules as needed.
• Perform quality control to ensure all projects meet established standards, while communicating progress to executives and stakeholders.
• Implement policies, procedures, and workflow management systems to optimize efficiency and ensure project goals are met.

Legislative Support Responsibilities:

• Review and process Legislative Reference Memoranda (LRMs) to ensure accuracy and timely submission.
• Update and maintain the Institution Subscription Database and Legislature Tracker.
• Review, update, and submit correspondence and reports related to legislative activities.
• Submit weekly reports, gathering input from the team and transferring information to a shared drive for institutional tracking.
• Coordinate and manage communication between the client and legislative bodies, ensuring all actions align with client objectives.
• Assist in the preparation and distribution of legislative project materials, providing logistical support for meetings and legislative initiatives.

 
QUALIFICATIONS: 

• Bachelor’s degree or equivalent experience
• 2+ years of experience as an Executive Assistant
• Communicate effectively with all stakeholders, demonstrating professionalism, diplomacy, and tact in both written and oral formats.
• Provide high-level administrative support to senior leadership, displaying strong critical thinking, independent decision-making, and sound judgment.
• Proficient in MS Word, Excel, PowerPoint, and Outlook, consistently producing high-quality work products with minimal revisions.
• Manage and prioritize multiple tasks in a fast-paced environment, proactively identifying assignments and solutions to challenges, including scheduling conflicts.
• Work independently with conceptual guidance to meet deadlines and respond promptly to information requests.