Executive Assistant

As an Executive Assistant you will help the VP of Business Systems VP of Support and VP of Data stay focused on the highest-impact work. This role creates leverage by bringing structure to fast-moving priorities managing critical logistics and making sure information next steps and follow-through stay on track in a dynamic all-remote environment. You will work closely with these three executives while partnering closely with a broader network of Executive Assistants across GitLab.

This is a strong fit if you enjoy turning ambiguity into clarity using tools and systems to keep work moving and anticipating needs before they become urgent. In your first year you'll build strong working relationships create reliable operating rhythms for each executive and improve calendar management travel coordination reporting meeting planning recruiting coordination and team logistics. You will also use AI tools to streamline routine work and improve information synthesis so the VPs can make better choices faster.

• Support the VP of Business Systems VP of Support and VP of Data across scheduling logistics communication and day-to-day execution so priorities stay on track and follow-through is clear.
• Manage complex calendars by vetting requests prioritizing meetings proactively managing conflicting calendar times recommending tradeoffs ensuring appropriate spacing between meetings and breaks and aligning schedules with GitLab meeting norms and practices to protect time for highest-impact work.
• Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions.
• Maintain regular communication cadences with both leaders and proactively flag items that need review decisions or escalation so urgent issues are surfaced on time.
• Track updates from direct reports functional peers and cross-functional partners so leaders have clear visibility into progress dependencies and upcoming deliverables.
• Coordinate travel including air and ground transportation hotel bookings visas security-related needs and supporting documentation so plans are accurate and ready when needed.
• Process expense reports monitor reimbursements and handle administrative workflows with accuracy and timeliness so expenses stay current and compliant.
• Partner with People Operations IT Security recruiting teams and other Executive Assistants to support onboarding interview scheduling team meetings onsites event planning and coverage across the EBA community so team operations run smoothly.

• Experience supporting senior leaders with complex calendars travel expenses and shifting priorities across multiple workstreams.
• Experience working in a technology environment.
• Ability to anticipate needs identify risks early and manage work independently in an all-remote fast-changing company.
• Experience handling sensitive and confidential information while maintaining accurate schedules documentation and administrative workflows.
• Clear written and verbal communication skills in English with the ability to work effectively with internal and external stakeholders.
• Comfort using tools such as Google Workspace Slack Zoom Navan Reclaim.ai (not critical) and similar administrative or expense platforms.
• Ability to synthesize information from multiple sources into useful agendas summaries trackers and preparation materials for leadership decisions.
• Experience collaborating across functions and with people from different backgrounds with transferable experience from administrative support project coordination or related operational roles also welcomed.

We work across GitLab's organization in Business Systems Support and Data functions. You will work closely with senior leaders their direct teams and our broader group of Executive Assistants who collaborate asynchronously across regions to keep work moving smoothly in an all-remote environment. We value clear communication strong prioritization and dependable follow-through as we support fast-moving work and cross-functional coordination throughout GitLab.

• Benefits to support your health finances and well-being
• Flexible Paid Time Off 
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and Development Fund
• Parental leave 
• Home office support

Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role please apply and allow our recruiters to assess your application.

What We Do

GitLab is the Intelligent Orchestration Platform where software teams and their AI agents stay in flow to amplify their capacity for innovation. Together they automate repetitive tasks to plan build secure test deploy and maintain software. With GitLab software teams spend less time on coordination overhead and more time on the next big idea.What started in 2011 as an open source project to help one team of programmers collaborate is now the intelligent orchestration platform millions of people use to deliver software faster more efficiently while strengthening security and compliance.Since the beginning we've been firm believers in remote work open source DevSecOps and iteration. We get up and log on in the morning to work alongside the GitLab community to deliver new innovations every month that help teams and their AI agents ship great code faster.

Why Work With Us

GitLab is where careers accelerate innovation flourishes and every voice is valued. Co-create the future with us as we build technology that transforms how the world develops software.

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