Executive Assistant, Chicago Office

At SpotOn, we're helping small businesses and restaurants compete and win with technology to better connect with their customers. Think marketing software, website development, e-commerce, reservations, online ordering, digital loyalty, review management, and both retail and restaurant point-of-sale (POS) solutions.
Recently, SpotOn has:

• Raised $300M in Series F funding (valuing SpotOn at $3.6 Billion)
• Earned awards for Great Places to Work and Built In's Best Places to Work
• Earned award for Inc's Fastest Growing Company in 2023
• Rated the top-rated point-of-sale (POS) for Restaurants, Bars, Retail, and Small Business by Capterra users
• Helped local businesses succeed with technology and support to battle through the labor shortage while also helping their employees earn more.

This year, we're going even bigger-caring hard and moving fast down the path of high growth and positive impact.
That's where you come in.
As an Executive Assistant, you will play a crucial role in supporting the Chief Innovation Officer and Chief Revenue Officer. You will work closely with both executives and other leaders within the company to enhance efficiencies. You will operate in a fast-changing environment where flexibility and adaptability are a must. You will perform a wide range of tasks with an attitude that no task is too big or too small.
You will:

• Attend meetings with the executives as needed; take notes, gather action items, and follow up on next steps.
• Submit a daily/weekly digest to each executive giving them a high-level view of the following week and any information that is most helpful making sure they are prepped and ready for their meeting.
• Schedule heavy calendaring including internal and external meetings.
• Work closely with the Co-CEO's EA on priorities for the Leadership Team.
• Plan travel arrangements.

You can:

• Operate independently, with a self-starter attitude
• Dig into the details and demonstrate a natural curiosity.
• Communicate clearly, succinctly, and effectively.
• Know when and how to block and tackle for your Exec, while remaining approachable and helpful.
• Proactively organize and manage projects to completion.
• Take a business-minded approach to your work and stay motivated to learn about all aspects of the company.

Qualifications:
Research shows that women and members of underrepresented groups tend to apply to roles only when they check every box on a job description. We encourage you to apply if you meet the majority of qualifications and if this role is aligned with your career trajectory.

• 2+ years of executive support.
• Ability to produce professional business correspondence, status reports, and presentations.
• Proficient with G-Suite.
• Experience with managing up, collaborating with peers, and working with colleagues remotely and in different cultures and time zones.
• Must meet the highest standards of ethics and personal integrity, with a demonstrated capacity for discretion and for handling confidential information with care.

Benefits:
At SpotOn, we put people above everything else. We're known for our innovative software and technology solutions, but we stand out because of the hard-working humans behind the tech. We can't take care of our clients without taking care of our employees first, and that's why we invest in you with a competitive benefits package which includes:

• Medical, Dental and Vision Insurance
• 401k with company match
• Restricted Stock Units
• Paid vacation, 11 company holidays, sick time, and volunteer time off
• Headspace membership for guided meditation and stress relieving tools through the Sequoia App*
• Employee Resource Groups for Diversity and Inclusion, Women, LGBTQIA+, and other communities
• Monitor, Keyboard, and Mouse needed for your home office? We got you
• Monthly cell phone and internet stipend
• Unlimited access to virtual audio and visual workouts through the Sequoia App*
• Subscription to Linkedin Learning to expand your knowledge on all kinds of fun topics
• Tuition reimbursement for up to 2k per calendar year to assist with classes of your choice

* for those enrolled in the Anthem plan
SpotOn is an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.
SpotOn is an e-verify company.