Executive Assistant, Chief Technology Officer/Vice President

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration - to carry out a mission much bigger than ourselves.
Aerospace is shaping the future of the nation's space programs. The vision of the Office of the Chief Technology Officer (OCTO) is to shape the future, by learning from the past, while assuring the present. We accomplish this with a unified methodology that addresses our customers' current and future needs, advancing the space architecture through prototyping for rapid technology development and insertion. This eliminates barriers to deeper, interdependent partnerships with allies, commercial providers, and academia, enabling innovative solutions for the Space Enterprise.
The CTO/VP leads four offices: Hubs (assessing promising new technologies); iLab (developing investment strategies in innovative technologies and advanced concepts); xLab (building and operating prototypes); and the newly formed Commercial Space Futures (CSF) office (driving the harnessing of commercial solutions for government missions to advance U.S. space). The CTO also manages the company's internal R&D program and the Aerospace Technical Fellows program, with the company's top 30 engineers and scientists. The CTO focus for FY22+ involves three key strategic initiatives covering: customer engagement and Impact - mantra "Real stuff exits", OCTO Portfolio value, and top technical talent.
We are looking for an experienced Executive Assistant that can provide strategic-level support to the Chief Technology Officer/Vice President and their team, by demonstrating collaborative administrative leadership to ensure effective and efficient group operations. This is a dynamic partnership where you will be contributing to implementing the strategy and goals of the organization, forward thinking and take initiative to solve problems with independence to positively impact the business and daily operations. This position requires mastery of administrative functions, demonstrated leadership abilities, strategic execution of tasks, and project management with extreme competency.
Work Model

• Hybrid - Allows flexibility in telecommuting depending on the needs of the executive, team and customer.

What you'll be doing

• Executes strategic and proactive calendar/meeting/event planning, management, and conflict resolution
• Coordinates complex local and international travel and expense reporting
• Manages special projects
• Prepare, format, and maintain records of annual, semi-annual, and quarterly corporate reports, weekly reports, and periodic division products and presentations while tracking progress to meet deadlines
• Coordinates various operational tasks/requirements on behalf of the group across the corporation
• Organizes and prioritizes critical issues and information for the executive(s) to facilitate efficient decision making
• Provides input and feedback into management team activities and decisions
• Drafts and prepares various correspondence, emails, letters, presentations on behalf of executive(s)
• Handle sensitive and personnel related information appropriately and support sensitive management functions
• Act as ambassador, partner, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high-level officials
• Maintains and improves processes/systems that provide superior organization, efficiency, and industry-lead technical best practices
• Lead and mentor other administrative assistants, within the group and across the corporation, and is a role model by demonstrating the highest level of professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values

What you need to be successful

• High School Diploma, GED or equivalent
• Mastery of Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel
• Highly proficient in meeting tools such as Skype, MS Teams and Zoom
• Ability to lean forward and anticipate needs
• Excellent writing and proofreading skills
• Extensive experience with managing calendars and travel
• Discretion, dependability, organization, and attention to detail
• Ability to independently prioritize and oversee multiple tasks
• Ability to work both independently and cooperatively within a team
• Ability to obtain and maintain a security clearance, which is issued by the US government (U.S citizenship is required to obtain a security clearance).

How You Can Stand Out

• Ability to effectively manage changing needs and requirements
• Effective interpersonal communication skills
• Capability of delivering innovative solutions with minimal direction
• Familiarity with enterprise software packages such as Concur and Workday
• Existing security clearance or ability to obtain TS/SSBI/SCI security clearance, which is issued by the U.S. government.

Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [email protected]. You can also review The Equal Employment Opportunity is the Law and the supplement, as well as the Pay Transparency Policy Statement.