Executive assistant (contract)

SUMMARY

Generation Bio seeks an experienced, professional administrator to work with our leadership team. In this role, reporting to the CEO you will be responsible primarily for calendar management, expense and invoice processing, and travel coordination (both domestic and international) and for a team of executives (CLO, CFO, Chief Culture & Engagement Officer and SVP, People & Operations).

You will collaborate with other EAs and executives across multiple internal teams and take an active role to support its success. You will also get the opportunity to work on various ad-hoc projects, including the coordination of team conferences and events.

Exercising good judgment, discretion, and flexibility in your approach, you will be proactively anticipating the needs of the executives that you support. As a problem solver who can multi-task with ease, your understanding of the industry culture will help you to support the team. 

RESPONSIBILITIES:

• Responsible for providing administrative support to the executive team including scheduling and travel coordination.
• Interface with our Board of Directors. Responsible for meeting/event planning as well as assisting with corporate governance recordkeeping.
• Represent Generation Bio to recordkeeping key stakeholders including partners and collaborators as well as investors
• Assist in organizing internal company meetings, events and activities.
• Internal coordination with the administrative staff and functions
• Assist in conference coordination and registration.

QUALIFICATIONS:

• A minimum of  years experience as an executive administration professional supporting the executive team in a dynamic high growth environment
• Collaborative, flexible, and professional with demonstrated ability to operate in a fast-paced environment
• Successful engagement with the Board of Directors and other key partners, stakeholders, and investors. Ability to build rapport as a trusted resource for confidential information and discussions
• Enjoys planning and executing events and engagements with key external stakeholders, investors, and Board members
• Natural and professional customer service orientation
• Strong communication, interpersonal and organizational skills
• Results-driven with excellent attention to detail
• Demonstrated proactivity to develop/refine processes to ensure efficiency and operational excellence
• Passionate team member with a demonstrated commitment to ensuring a collaborative and supportive organizational culture
• Sense of humor and a positive learning mindset a must
• Life science experience preferred
• Expert in Outlook, Word, PowerPoint, Excel

POSITION: Temporary, Contract, anticipated through December 21, 2023.