Executive Assistant

• Manage VP's appointment schedule by planning and scheduling meetings conference calls and travel.
• Responsible for overall VP calendar management requiring interaction with both internal and external executives and assistants.
• Arrange all VP travel and all accommodations including comprehensive and detailed itineraries.
• Coordinate scheduling of meetings and conference rooms in support of VP including catering and conference room set up as needed.
• Facilitates and troubleshoots technologies and meeting/video conferencing platforms (MS Teams).
• Welcome guests by greeting them.
• Plan and support group meetings at office and offsite locations including arranging all conference room and site details catering room setup and managing the agenda.
• Assist with out-of-town candidate travel accommodations and expense reporting.
• Coordinate onboarding of new employees including office space equipment and supply procurement and scheduling of onboarding meetings.
• Assist with team all-hands meeting and team-building events including origination of ideas and coordination of facility travel food and lodging accommodations (as needed).
• Provide support for executive meetings and/or large meetings (including copies ordering promotional items etc.)
• Assist with P-card management and department budget as needed.
• Order specialty-item office supplies as needed.
• Maintain team calendar (special events birthdays etc.).
• Assist with assembly of weekly status reports.
• Coordinate office moves with facilities and other EAs.
• Prepare expense reports for VPs.
• Collect and analyze data and prepare memos PowerPoint presentations reports and spreadsheets (as needed).
• Attend staff meetings on as-needed basis.
• Prepare executives for their activities including providing background information for meetings special activities and presentations.
• Maintain employee reference lists and organizational charts for supported departments.
• Integrate into the Cox Automotive executive assistant community and promotes/maintains professional relationships with administrative staff including avoiding gossip.
• Serve as a backup for other assistants as necessary.
• Assist with Marketing department special projects as needed.

• A competitive salary and comprehensive healthcare with multiple options for individuals and families.
• Generous 401(k) retirement plans with company match.
• Professional development and continuing education opportunities.
• Inclusive parental leave policies plus comprehensive fertility coverage and adoption assistance.
• Extra perks like pet insurance employee discounts and much more.

• High School Diploma/GED and 5 years' executive level administrative or comparable experience. The right candidate could also have a different combination such as any level of degree/certification beyond a HS diploma/GED in a related discipline and 3 years of experience; or 7 years' experience in a related field
• A proactive passionate and creative problem solver
• Ability to understand interpret communicate and react to ambiguous requests
• High level of communications skills to interact with senior executives and external professionals
• Professional demeanor and telephone manners are essential
• Exceptional organizational skills required
• Detail-oriented a must
• Demonstrated ability to handle multiple tasks simultaneously
• Ability to work in a fast-paced multi-task environment in which attention to detail is expected
• Must be able to maintain the highest level of confidentiality
• Resourceful self-starter with ability to work with minimal supervision
• Ability to prioritize and work independently
• Energetic and positive team player who is flexible and personable with service-oriented attitude
• Positive and constructive
• Must be highly proficient in Microsoft Word Excel PowerPoint and Outlook
• Proficiency with digital devices and files and an aptitude to quickly learn new technologies
• Command of spelling punctuation and grammar and proofreading

• Experience supporting Sales Executives
• Advanced Excel and Project Management tools expertise
• Associate's degree bachelor's degree or equivalent a plus

What We Do

For well over a century Cox Enterprises has been shaping the future with daring ideas and values-driven thinking. Since our founding in 1898 our relentless spirit of innovation has driven us to disrupt industries and enhance the quality of life in the communities we serve. Through our major divisions — Cox Communications Cox Automotive and Cox Farms — our people have countless opportunities to grow and make an impact in the communications and automotive industries as well as in new ventures in agriculture cleantech digital media and more. As a privately-held family-owned business we know that people are our most valuable asset. We offer a supportive and inclusive environment with flexible career growth amazing benefits and work-life balance at the forefront. Our mission our ways of working and our commitment to people are what make our workplace culture remarkably flexible and resilient. Join us to build a better future and make your mark.

Why Work With Us

At our core Cox is a technology company that values human relationships. We know people feel most empowered when their work has meaning when they feel respected and have opportunities to grow. “Career satisfaction” is not enough at Cox — we’re here to help you find balance live well and achieve your career goals even as they change over time.

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