Executive Assistant - EA

Responsibilities:

• Organize and manage multiple calendars
• Coordinate meetings and special events such as department on-site and off-sites meetings and team development activities on behalf of Executives
• Provide auxiliary support to VPs
• Coordinate all travel arrangements
• Manage and reconcile expense reports
• Develop and manage meeting communications and cadence of regularly scheduled meetings, including documenting next steps and deliverables
• Prepare slide base presentations
• Provide back-up support for other executive assistants and workplace services department

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Qualifications:

• 5+ years professional experience as an executive assistant with experience supporting the C-Suite
• Ability to work from the San Francisco headquarters when needed
• Demonstrated ability to take initiative to own projects from start to finish
• History of being able to deliver results in a timely and professional manner
• Exhibits composure and professionalism in a fast-paced environment
• Demonstrates strong organizational skills
• Expert knowledge of Google Suite
• Comfortable using both MAC and PCs
• Excellent multi-tasking skills with an ability to prioritize tasks and work within deadlines with little supervision
• Team player with a positive attitude, high emotional IQ, sense of humor and a passion for what you do
• Ability to take initiative and exercise good judgment, discretion, and confidentiality in all tasks
• Excellent communication skills