Executive Assistant - GBO

As an Executive Assistant to the Global Business Operations organization you’ll be responsible for keeping the leadership team organized and helping them focus on scaling their teams and processes. In this role you’ll be directly supporting multiple Senior Directors and VP’s to strategically manage day-to-day administrative and operational needs. Their functions include Accounting Business Development Business Operations Corporate Development and Strategic Finance. You’ll work closely with our broader administrative team and cross-functionally with stakeholders across Figma. The role requires someone who is a great communicator highly organized and adaptable.

This is a full time role that can be held from one of our US hubs or remotely in the United States.

What you’ll do at Figma:

• Manage leadership calendars meetings business travel arrangements and expenses

• Organize in-person team offsites including working with external venues and internal stakeholders

• Identify opportunities for process optimization throughout team and company processes

• Ad hoc project management

We'd love to hear from you if you have:

• 3+ years of experience in an administrative or support role

• Supported multiple executives and teams of 50+ people

• Experience working in a fast-paced environment and can adapt quickly to changing demands

• Demonstrated ability in prioritization and seeing around corners

• Demonstrated ability of being trustworthy reliable and will maintain strictest confidentiality

• Stellar communication skills and can connect with a wide range of internal and external stakeholders in person virtually and over email

• Demonstrated ability in fostering inclusivity

While not required it’s an added plus if you also have:

• An affinity for Figma and an interest in becoming an expert in our product

• Previous experience supporting finance or operational teams

At Figma one of our values is Grow as you go. We believe in hiring smart curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.