Executive Assistant

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade authenticate vault and sell millions of record-setting collectibles all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team.

Our services span collectible trading cards autographs comic books coins video games event tickets and memorabilia. Our subsidiaries include PSA PCGS Beckett SGC and Card Ladder.

Since our founding in 1986 we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana California and offices in New Jersey Texas Florida Japan Shanghai Hong Kong Canada Mexico Germany and France.

As part of our interview process we request that candidates have their cameras on during video interviews. This helps foster meaningful conversation and allows us to create an experience that closely resembles our standard working environment. Certain interview steps may take place by phone. For remote roles and at our discretion candidates may be asked to participate in an on-site interview as part of the final stages of the process.

We understand there may be occasional circumstances requiring accommodation and are happy to discuss them as needed. Your recruiter will be able to clarify expectations and answer any questions you have.

We are looking for an Executive Assistant to support three senior leaders across our Finance Legal and Operations functions: the SVP of FinOps General Counsel and VP of Finance & Strategy. Working in close partnership with the Chief of Staff to the CFO you will help drive organizational alignment operational rhythm and execution across a high-impact portfolio of work. This role offers broad exposure across Finance Legal and Operations and requires exceptional judgment discretion and a strong bias for action.

This role reports to the Chief of Staff to the CFO and is based at our Santa Ana CA headquarters. As a strategic partner to three senior leaders this role is expected to be on-site four days a week to enable real-time collaboration and alignment. We believe strongly in the value of in-person partnership at this level and will discuss expectations in more detail during the recruiting process.

What You’ll Do:

• Coordinate and strategically manage calendars workflows and priorities across the SVP of FinOps General Counsel and VP of Finance & Strategy

• Work in close partnership with the Chief of Staff to the CFO to coordinate planning rhythms leadership reviews and executive alignment across initiatives

• Drive execution across high-priority workstreams by anticipating needs managing context and coordinating stakeholders across three functions

• Prepare executive briefings decision materials and communications for internal and external stakeholders

• Drive coordination for leadership offsites team events and cross-functional projects

• Plan executive travel and manage logistics for three leaders with precision and urgency

• Create leverage for each leader by bringing structure context and proactive problem-solving to every interaction

• Build trusted cross-functional relationships across Finance Legal Operations Product Technology and People

• Execute special projects and operational improvements as business needs grow

• Maintain confidentiality and operate with integrity and discretion at all times

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Who You Are:

• 4+ years of professional experience in a fast-paced environment (finance legal operations or business support roles highly preferred)

• Highly organized accountable and skilled at managing competing priorities across multiple stakeholders simultaneously

• Strong business acumen; comfortable operating across finance legal and operational environments

• Excellent communicator – clear concise and confident with strong professional presence

• Fast learner with a builder mentality and strong bias for action

• Comfortable with ambiguity and energized by solving unstructured problems

• Proactive operator who anticipates needs and follows through with excellence

• Expert user of Google Suite and Microsoft Office

• Ambitious curious and eager to grow alongside a high-performing leadership team

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Salary Range: The salary range for this position is $90356 - $138138. Actual compensation on this range varies based on a variety of non-discriminatory factors including location job level experience and skill set.

Reasons To Join Us:

• Health Insurance: All full-time employees are eligible to enroll in Medical Dental and Vision

• Additional Benefits: Full-time employees are eligible for fertility commuter and educational assistance benefits

• 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals

• Vacation: All salaried employees are eligible for flexible time-off

• Holiday Pay: All regular full-time employees are eligible for ten company paid holidays

• Employee Discounts: Employees receive discounts on select grading services for approved submissions

• Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs

• Fun Working Environment: Our team members are invited to participate in celebrations holiday events and team building activities

Collectors uses e-Verify to validate your ability to work legally in the United States.

We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account Social Security numbers or National IDs nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud please reach out to [email protected].

We are committed to equal employment opportunity regardless of race color ethnicity ancestry religion national origin gender sex gender identity or expression sexual orientation age citizenship marital or parental status disability veteran status or other class protected by applicable law. We believe that a team that represents a variety of backgrounds perspectives and skills will better service the diverse community of collectors we support.

If you require an accommodation to apply or interview with us due to a disability or special need please email [email protected].

U.S. residents: for disclosures relating to personal information we collect during the employment application and recruitment process please see our Privacy Notice for U.S. Applicants.

If you are based in California you can read information for California residents here.

What We Do

Collectors has multiple business lines that grade authenticate and sell millions of high-value record-setting collectibles. We're the leader in third-party authentication and grading services for high-value collectibles including trading cards (Professional Sports Authenticator and Card Ladder) coins (Professional Coin Grading Services) video games (Wata) event tickets autographs and memorabilia and with your help we can continue to grow rapidly. Our goal is to make the joy of collecting accessible to everyone - collectors looking to complete their set inventors looking to maximize the value of their collection and anyone who’s looking to preserve a game card or coin that reminds them of fond memories in their lives. We’re entering an exciting new stage of growth as a result of our acquisition in 2021 led by entrepreneur and sports card collector Nat Turner D1 Capital Partners L.P. and Cohen Private Ventures in addition to renowned athletes and collectors. We’re investing in scalable modern infrastructure to support the maturation of the industry increasing value of collectibles and demand for our services. Help us build a tech-enabled business for collectors. Our services span collectible coins trading cards video games event tickets autographs and memorabilia through our subsidiaries which include Professional Sports Authenticators (PSA) Professional Coin Grading Services (PCGS) Wata Certified Coin Exchange (CCE) Collectors Corner Set Registry Collectors.com and the Long Beach Expo collectibles trade show. Since our founding in 1986 we have graded and authenticated more than 80 million items. We employ over 1000 people across our Santa Ana CA headquarters New Jersey Seattle Hong Kong Paris Shanghai and Tokyo.

Why Work With Us

Collectors has long been the global leader in third-party authentication grading and valuation services for collectibles. This gives us the chance to disrupt the industry by applying technological advances to our services. We strive to be the most innovative organization in collectibles building an ecosystem that celebrates the joy of collecting

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