Executive Assistant (Hybrid)

As the Executive Assistant you will be a key strategic and tactical member of the Executive Team. The span of responsibilities includes primary administrative support by managing the day-to-day operation and reporting directly to the CTO and will also support the SVP, Marketing, Intl. Sales & Customer Success. You will build and maintain relationships with both internal and external key opinion leaders. This role requires you to manage and be a primary participant on a variety of projects for HeartFlow and utilize strong project management and organizational skills with the ability to pivot priorities on short notice.#LI-IB1

Responsibilities:

• Administrative support for the CTO & SVP includes scheduling meetings, teleconferences, domestic and foreign travel, processing expense reports, organizing and planning company events.
• Prepare corporate briefing materials and presentations for use in both internal and external meetings including with the Board, investors and other strategics.
• Act as liaison for the CTO & SVP while maintaining strict confidentiality with both external facing contacts and internal relationships with the executive team, management, and employees. You will be the eyes and ears of the CTO & SVP.
• Partner with the CTO & SVP to priorities tasks and proactively support the company’s objectives and goals. Take initiative and maintain open communication.
• Partner with the People leader to maintain company culture and a cohesive environment for all.
• Triage incoming calls and email. You will prioritize response needs and draft correspondence.
• Anticipate the needs of the CTO & SVP and other executive team members.
• Suggest and implement tools for company communication and collaboration to improve overall business processes.
• Additional projects as assigned.

Qualifications:

• Bachelor's Degree or relevant work experience required.
• Experience working for medical device, diagnostic product development, or MedTech companies.
• Excellent communicator and strategic thinker.
• Proven problem solver who can work independently under little supervision.
• 5+ years partnering with C-Level Executives.
• Thrive in the fast-paced start-up environment while maintaining composer in stressful situations.
• Experience successfully leading and growing a team is preferred.

Working Conditions

• In Office Hybrid Role – Expected to be in office when needed to support C-Level meetings. Expectations are an average of 1 day in the office per week (or less, as needed)
• Travel may be required occasionally to support offsite meetings.

A reasonable estimate of the yearly base compensation range is $100,998 - $155,000 cash bonus, and stock options.