Executive Assistant I

Company Description

About American University of the Caribbean School of Medicine American University of the Caribbean School of Medicine (AUC) an Adtalem Global Education institution is committed to training tomorrow’s physicians through international learning experiences a diverse learning community and an emphasis on social accountability and engagement. AUC is one of the most established medical schools in the Caribbean and focuses on community collaboration to benefit the health and well-being of the local communities while enhancing the student learning experience. With campuses located in Sint Maarten and the United Kingdom AUC has graduated more than 7500 students and is accredited by the Accreditation Commission on Colleges of Medicine. Visit aucmed.edu for more information and follow on Twitter Instagram Facebook and LinkedIn. Adtalem believes in a culture of collaboration creativity and innovation which thrives when we can work flexibly.

Job Description

Opportunity at a Glance

The position provides support to three deans and is crucial with scheduling remediation meetings for students with clinical chairs and deans. The position provides a wide range of administration general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism discretion and integrity in dealing with internal and external contacts. Responsibilities

• Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings agendas travel upcoming events incoming emails and letters situations relating to the administrative office campuses employees and visitors.

• Manages the leader’s calendar and contact database to schedule meetings make travel arrangements (airline car service rental car hotel etc.) order office supplies/equipment prepare expense statements reserve and prepare facilities and catering.

• Act as a liaison between the leader and employees clients and all external contacts by utilizing good judgment in determining when to act independently and when to refer matters for further attention.

• Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.

• Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Presidential Cabinet.

• Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.

• Provide administrative support for other member(s) of the Executive Cabinet as assigned/directed by leader.

• Offer support and assistance to other departments and employees as needed for special projects and/or events.

• Provide CEO of Adtalem Global Education and his office documents and information as requested.

• Daily light housekeeping of the leader’s office.

• Completes other duties as assigned.

• Complies with all policies and standards.

Qualifications

• Bachelor's Degree required but may substitute a combination of education and experience required.

• 5 years of executive assistant experience required.

• Microsoft Word Excel PowerPoint Outlook and other Microsoft applications; Meeting note taking.

• Excellent organizational oral and written communication skills.

• Ability to multi-task work independently and as a team member.

• Ability to maintain composure when working under pressure.

• Attention to detail.

• Ability to use good judgment and discretion daily as well as when presented with confidential information.

Additional Information

In support of the pay transparency laws enacted across the country the expected salary range for this position is between $18.15 and $32.86. Actual pay will be adjusted based on job-related factors permitted by law such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have and we look forward to learning more about your salary requirements. The position qualifies for the below benefits. Adtalem offers a robust suite of benefits including:

• Health dental vision life and disability insurance

• 401k Retirement Program + 6% employer match

• 15 Days of Paid Vacation Days each Calendar Year

• 12 Paid Holidays + 2 floating holidays For more information related to our benefits please visit: https://careers.adtalem.com/benefits.

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation