Executive Assistant II

Executive Assistant II

Storable is looking for a highly motivated Executive Assistant to join our team. Are you an EA that is a creative problem solver with a positive attitude? Do you have a passion for making those you support succeed? Do you have the ability to work collectively in a remote capacity with changes and challenges every day? Are you a rock-star event planner? Do you like to create events that include team building and activities? 

The Executive Assistant is primarily responsible for performing a variety of support activities but ultimately should be someone who is able to demonstrate a proactive approach and attitude to problem-solving with skill and savvy. You’re also someone who thrives in a fast-paced online environment, as you’ll be working from home. We’re also looking for a forward-looking thinker who actively seeks opportunities to deliver solutions to the stakeholders they’ll be working with on a daily basis. 

Come join our team, where you will feel empowered to work and collaborate with a dynamic EA team. Being discrete is essential in this role, and it’s an opportunity to learn and scale with a growing company. 

What you will do: 

• Coordinates and schedules travel, meetings, calendars, and appointments for leaders ● Prepares agendas and schedules for meetings 
• Records and distributes minutes or other records for meetings as well as other relevant materials as requested 
• Timely and responsive communications, electronic or otherwise 
• Organizes and maintains information that may be sensitive, confidential, or technical in nature 
• Eye for detail; audits records for discrepancies and reconciles issues as appropriate ● Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed 
• Responds to and resolves administrative inquiries and questions 
• Learns the business and is able to take that knowledge and apply it to their work
• Performs other related duties as assigned 
• Help assist the Chief of Staff and other Executive Assistants with special projects while working together to key prioritize initiatives

What you will need: 

• Minimum of five years of administrative experience with at least two years of senior leadership or executive support 
• Highly adept at building strong working relationships, serving as an extension of the leaders
• Demonstrated ability to independently resolve complex issues of concern
• Top-notch verbal and written communication skills 
• Proven initiative by identifying issues as well as sound judgment
• Excellent interpersonal skills; builds rapport whenever there’s an opportunity to do so ● Professional demeanor; consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others
• Collaborative team player with the ability to work as effectively independently as well as with others 
• Proficient in Google Suite or related software 
• Superior organizational skills and attention to detail 
• Ability to work independently