Executive Assistant

About Doodle Labs 

Doodle Labs is a fast-growing technology company building high-performance wireless communications for the drone and unmanned systems ecosystem. Our technology enables reliable high-bandwidth connectivity across airborne and mobile robotic platforms operating in complex environments. 

We partner directly with leading drone OEMs robotics companies and defense organizations to deliver advanced networking solutions that power the next generation of autonomous systems. Our mission is to make connectivity for autonomous machines as reliable and ubiquitous as the internet itself. We operate across multiple continents—US Europe Singapore and beyond—with teams and clients spanning time zones and cultures. 

About the Role 

You'll be the operational backbone for the Co-CEO and leadership team at a high-growth technology company operating across the US Europe and Singapore. This is a high-trust high-impact role where your work directly enables executive focus on strategy and growth. No day is routine—priorities shift fast and your fingerprints are on outcomes. 

What You'll Do

•  Manage complex calendars and scheduling across executives time zones and competing priorities 
• Own end-to-end travel logistics—domestic and international—including visas itineraries and contingency planning 
• Orchestrate meetings from intake to execution: agendas pre-meeting research notes and action item tracking 
• Prepare briefing materials and stakeholder context to ensure executives walk into every interaction ready 
• Handle sensitive communications and confidential information—board materials personnel matters and more—with discretion 
• Represent the Co-CEO to internal teams external partners and vendors across regions 
• Anticipate problems and bring solutions before being asked 
• Manage expense tracking and compliance across geographies 
• Support ad-hoc projects across functions as priorities evolve 

What Success Looks Like 

• The Co-CEO's calendar consistently reflects company priorities—leaders have space to focus on strategy not logistics 
• Conflicts are caught and resolved early with rare escalations 
• US–Europe–Singapore coordination runs smoothly—meetings happen on time travel adapts communications flow 
• Meetings are purposeful and productive—clear agendas prepared participants documented outcomes 
• Sensitive information is handled with confidence and compliance 
• Leadership regularly credits you for anticipating issues and bringing solutions 
• You are viewed as a trusted operational partner across the organization 

Who You Are

•  1–5+ years supporting C-level or senior leadership 
• Expert at complex calendar management with strong prioritization judgment 
• Proactive by nature—you spot gaps before they become problems 
• Clear professional communicator across all levels and cultures 
• Trusted with sensitive information and ambiguous situations 
• Proficient in Microsoft 365 (Outlook Teams SharePoint) 
• Calm under pressure adaptable and resilient in fast-moving environments 

Why Join Doodle Labs 

• Work at the heart of a globally distributed high-growth technology company building cutting-edge wireless solutions for the autonomous future 
• Immediate visible impact—your work directly enables leadership to drive company strategy and growth 
• Trusted partnership with visionary leaders shaping the future of autonomous systems and defense technology 
• Global perspective—work across US Europe Singapore and beyond; exposure to international business practices and diverse teams 
• Every day presents new problems to solve—variety learning and intellectual engagement 

Compensation & Benefits 

Doodle Labs offers competitive compensation and a comprehensive benefits package built for people doing serious work. 

• Compensation: Competitive base salary individual and company performance bonuses. 
• Health & Wellness: Medical dental and vision coverage. Plus One Medical Teladoc Talkspace Health Advocate Kindbody and sponsored gym memberships 
• Retirement: 401(k) with company contributions 
• Professional Development: Access to courses certifications and conferences 
• Commuter Benefits: Pre-tax commuter savings for transit and parking 
• Time Off: Paid time off Federal and Bank holidays observed plus a company-wide holiday shutdown from Christmas through New Year's 

Travel & Location 

This role is based in Austin Texas. You will regularly coordinate travel and logistics for leadership across US Europe and Singapore managing different regulatory requirements and time zones. The role may occasionally require travel to support executive meetings company events board activities or cross-office coordination. While primarily based in the US office this is genuinely a global role managing a distributed leadership team. 

What We Do

Doodle Labs designs and produces industrial-grade wireless networking solutions. The company focuses on mesh networking for robotic systems providing high throughput long-range Mesh Rider solutions for UAVs UGVs AMRs and other robotic applications. The company’s Helix Mesh Rider Radio was developed with sponsorship from DIU and is the Blue UAS program’s datalink of choice. Doodle Labs was named one of Fast Company's "World's Most Innovative Companies 2024" checking in at no. 2 in the Robotics category. Doodle Labs was founded in 1999 and has offices in the United States and Singapore.

Why Work With Us

We are a fast-growing team working with some of the leading innovators creating the technology of the future. Our radios are being used to advance the development and deployment of robotics in various industries. It's been an exciting past few years and we're eager to bring on like-minded people to help us continue to build this company.

Gallery