Executive Assistant, Legal & Compliance

POSITION SUMMARY

Amylyx is seeking an Executive Assistant, Legal & Compliance to provide executive level administrative support to the Chief Legal Officer & General Counsel and administrative support to the Legal & Compliance team. In this visible role, the Executive Assistant, Legal & Compliance is responsible for proactively listening, anticipating and meeting priorities in a fast-paced environment. Must be a team player, responsive and able to function independently, manage highly confidential and sensitive information and matters with the utmost discretion.

The person in this role will have exceptional written and verbal communication skills, with the ability to create and edit communications, meeting notes when required, meeting preparation materials, and presentations, ensuring accuracy, attention to detail, and follow through. This position offers a unique opportunity to be part of a highly respected Legal & Compliance team and support a key leader in the organization.

RESPONSIBILITIES

• Work closely and effectively with the Chief Legal Officer & General Counsel, providing support in organizing meetings and calendar management, prioritizing appropriately.
• Draft and/or edit materials including documents, PowerPoint presentations, and reports. Provide support in the preparation of executive and Board of Directors materials, helping to iterate presentations, reviewing documents for content flow and accuracy.
• Support the Chief Legal Officer & General Counsel in preparations for monthly Board meetings, ensuring meeting materials are received on time, providing presenters with guidance on effective presentations, coordinating with the Executive Assistant to Co-CEO’s to understand potential conflicts.
• Support other members of the Legal & Compliance department for various administrative needs across the function, including but not limited to supporting the Global Compliance Officer in implementation of the compliance program, Intellectual Property docket management, tracking state licensures, issuing and tracking litigation holds, and supporting implementation and upkeep of a contract management system.
• Manage Legal & Compliance budget, tracking budgeted and unbudgeted spend against Purchase Orders (PO) and invoices, and providing awareness on actual to budget. Participate in monthly/quarterly PO review with Accounting and Legal/Compliance functional leaders to ensure accuracy and consistency with forecast and POs are closed as needed. Work with Legal/Compliance functional leaders to build annual budget, ensuring new line items are assigned to appropriate budget code; track and review quarterly forecast.
• Support the Legal/Compliance team with the management of POs, invoices, etc. including opening and closing POs, processing invoices, onboarding new vendors, managing vendor offboarding process.
• Partner with other Executive Assistants to organize corporate events and meetings and Extended Leadership Team meetings. Support the Chief Legal Officer & General Counsel in preparing agendas, collecting and reviewing presentation materials, reserving conference rooms and coordinating video conferences (MS Teams, Zoom, etc.).
• Make recommendations for new ways of managing workflows and process improvements as needed.
• Develop collaborative relationships with the Executive Assistant to the Co-CEOs, the Executive Assistant to the CFO, the Executive Assistant to the CCO, and the Executive Assistant to the CHRO providing back-up support as needed.
• Coordinate domestic and international travel as well as process travel & expense reports for reimbursement.

REQUIREMENTS

• 8+ years of experience supporting C-Level executives.
• Bachelor’s Degree and Legal experience a plus but not required.
• Excellent organizational and prioritization abilities with meticulous attention to detail.
• Strong interpersonal and communication skills with the ability to build and nurture relationships with stakeholders, including employees at all levels, executives, and board members.
• Incredibly proactive; able to anticipate needs and prioritize day to day work and projects based on the demands of the business.
• Anticipate and resolve issues.
• Proven time management skills with the ability to handle multiple tasks, execute effectively against multiple projects and deadlines, and remain cool under pressure.
• Demonstrated ability to operate independently, use sound judgement and professionalism.
• Applies confidentiality and accuracy to work and interactions with employees and external partners.
• Demonstrated proactive approaches to problem-solving,
• Resourceful team-player, with the ability to also be extremely effective independently.
• Highly proficient in Microsoft Office Suite and an ability to learn additional project management and collaboration tools.
• Contracts Management Systems experience preferred.
• Able to work cross-functionally in a matrix environment.
• Years of experience and education